Professional Secretary II - 10.5 mos/year JobID: 12334 + Position Type: Secretarial/Clerical/ Professional Secretary I 10.5 Month + Date Posted: 2/3/2026 + Location: Smart Jr High + Closing Date: Open Until Filled    7:30 am - 4:00 pm but may change as start/end times are set by building needs Currentsecretariesuse theinternal biddingprocess to apply. All other current district employees (not a secretary), orexternal applicantsapply online by completing theexternal application. Entry Wage 2025-26, $19.14/hr: Current secretaries with seniority please refer to the Wage Sections of the secretarial bargaining contract. Up to a $1,000 differentiated compensation may be available INTERNAL BIDDERS: OPEN THRU 2/10/26 @ 4:00 PM EXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN until filled Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships) - Responsible for payroll and maintaining daily staff attendance data and supplying them with correct paper work - Responsible for Guest Teachers (arranging for teachers during their absences on Aesop), and class coverage within the building and time logs - Responsible for Instructional & Office Supplies, maintaining inventories of supplies for the purpose of ensuring items' availability - Monitor Xerox maintenance, supplies and copy codes - Responsible for all Instructional & Office Supply Catalogs, Curriculum Catalogs, Service Book Catalogs, Resale Workbooks - Responsible for checking in all supplies - Responsible for School's Site Based Accounting (Business Plus) and all Activities Accounting which includes Fundraiser, Service Fees, Yearbook, - Responsible for all Deposits and maintains appropriate records - Responsible for Service Fees (Collections, Notice of Late Fee Payments, Record of Waived or Reduced Waived Fees) - Responsible for yearly Registration and Collection of Fees - Responsible for Destiny Textbook ordering and inventory - Responsible for submitting Charter Bus Forms on line, "C" Forms, Payment Vouchers (using correct accounting codes and procedures), Fire Drills, Disaster Drills - Performs general clerical functions and record keeping (e.g. answering phones, mail, copying, faxing, etc.) for purpose of supporting assigned administrator and/or site with necessary materials - Responsible for School Dude - Responsible for typing reports, memos, forms, and other correspondence as needed - Responsible for organizing Starting and Ending the School Year office work - Responsible for issuing Room Keys - Building Event Coordinator (Registration, Parent Teacher Conferences, Professional Development Meeting - Responsible for Raptor management - Other duties as assignment by Building Administrators Physical Requirements of Position: (HBV Yes No) + Ability to routinely lift/carry office supplies and printed materials weighing up to 50 lbs + Ability to communicate so others can clearly understand a normal conversation in person and/or on the telephone + Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.) + Experience with Quicken, AESOP, Infinite Campus, Microsoft Word, Excel Programs, Charter Bus Forms + Experience with Work Processing, Data Base, Spreadsheet + Ability to work in an office team environment in an effective, positive way + Ability to provide public relations and effective communications with staff, parents, and community in a friendly and positive manner + Ability to handle multi-task assignments with constant interruptions + Must have strict confidentiality with written and spoken communications + Must have a high school degree or GED