Description

This Business Development Coordinator to help the team operate at peak efficiency and deliver an exceptional customer experience. This role is ideal for a highly organized, proactive individual who thrives in a fast-paced environment, enjoys collaborating with internal stakeholders, and can manage multiple priorities with precision. This person will support sales operations, customer engagement, and contract administration while ensuring smooth onboarding and process execution. This position combines elements of sales support, RFQ management, marketing coordination, and administrative oversight

Request for Quote (RFQ) Management

Manage and oversee timely, accurate input and management of new Requests for Quote (RFQs) and opportunities.

Assist sales representatives with RFQ entry, tracking, and status updates as necessary.

Ensure final contract documents are consistent with negotiated agreements

Follow up with customers post-RFQ submission via email and phone to confirm receipt, clarify details, track progress, and gather input regarding reasons for win or loss after contract award.

Sales Reporting & Team Support

Maintain and distribute regular sales and pipeline reports.

Track key performance metrics such as quote volume, win rate, and revenue by customer or program.

Schedule and coordinate contract review meetings for new contract awards to ensure smooth internal handoff from BD to operations.

Process all new contracts into the ERP system.

Ensure all applicable stakeholders complete their assigned tasks prior to sending out order acknowledgments to customers

Assist Finance and Shipping in documentation required for shipments and invoicing.

Customer Engagement & Events

Prepare and update marketing materials and presentations in collaboration with internal and external stakeholders.

Order and maintain branded promotional items (“swag”) and help facilitate company presence at trade shows, customer visits, etc.

Prepare conference rooms, materials, and refreshments for on-site customer meetings.

Marketing & Digital Presence

Manage company website content and updates through coordination with external IT/web support.

Oversee company social media accounts (primarily LinkedIn), including posting updates, photos, and company news.

They do have a team that manages most of it so will be more of a supporting role for these functions

Customer & Portal Administration

Maintain customer portals, upload required documents and ensure company profiles remain up to date.

Complete new customer supplier surveys, manage customer documentation, and coordinate responses with internal stakeholders.

Track and manage Non-Disclosure Agreements (NDAs) and other commercial documents.

Research & Continuous Improvement

Conduct online research on target customers, competitors, and industry trends to support strategic BD initiatives.

Identify opportunities to improve internal BD processes, templates, and reporting tools.

Take the contract waterfall count wins and losses then organize them for reporting

Collaboration & Communication

Interfaces with key customers to ensure contractual compliance and performance.

Prepares and presents clear, concise reports and summaries to management and stakeholders.

Communicates effectively with internal teams and customers to clarify requirements.

Administrative Support

Provide general administrative support to the Estimating and Business Development departments

Act as a point of contact for internal and external inquiries, directing them to the appropriate personnel.

Assist in preparing reports, memos, and other internal communications.

Additional Skills & Qualifications

BA Degree in business, marketing, supply chain or some related function

2-4 years in a strategic a business development support function or sales operations. Open to seeing someone with related experience within contracts

Experience in manufacturing - specifically aerospace or defense. Strong plus for experience in a job shop environment including build-to-print, custom fabrications and large components. OK with seeing someone from other regulated industries

RFQ or bid process experience

Proficient working within ERP systems - use Epicor but are open to others

ITAR compliant

Proficiency with MS Office Suite (Excel, Word, Outlook, PowerPoint) - general Excel OK - just need to work within formulas for reporting aspects but don't need high level Macros etc.

Experience working within A&D customer portals a plus - specifically working within any of the prime's customer portals

Knowledge of government contracting regulations (FAR, DFAR) and experience with DoD proposals a plus

Job Type & Location

This is a Contract to Hire position based out of Santa Fe Springs, CA.

Pay and Benefits

The pay range for this position is $40.00 - $60.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Santa Fe Springs,CA.

Application Deadline

This position is anticipated to close on Feb 6, 2026.

\n

\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n