Details **Open Date** 01/30/2026 **Requisition Number** PRN44166B **Job Title** Procurement Specialists **Working Title** Procurement Specialist 1 **Career Progression Track** P00 **Track Level** P1 - Entry Level Pro **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** 8am-5pm, M-F, depending on departmental needs. Hybrid work schedule available. (This position has the ability to tele-work remotely for a portion of each week. An employee hired into this role will be responsible for providing space, printing, networking and/or internet capabilities at the telecommute location and agree to the terms of the University of Utah campus Telecommuting Agreement while working remotely.) **VP Area** President **Department** 00366 - Purchasing - Campus **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $22.00/h **Close Date** 04/30/2026 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** Duties, in summary, include ensuring accurate and proper supplier information is collected and maintained within the guidance of University Policy and IRS guidelines. Review many incoming financial documents to ensure accurate and prompt payments. Provide primary customer support for campus departments by responding to customer inquiries and providing training and guidance on preferred payment methods and University Policy. Reconciliation of accounts as needed. Contact departments to obtain additional information and/or documentation as needed. Work closely with other Financial Services departments as needed. Maintain confidentiality and security of departmental and personal information. **Learn more about the great benefits of working for University of Utah: benefits.utah.edu** **Responsibilities** 1. Maintains and adds vendor profiles in accounting software as requested. 2. Reviewing and approving supplier set up in electronic payment request. 3. Review and approve vendor profiles in PaymentWorks software. 4. Work closely with tax services ensuring proper tax ID numbers, tax classifications and withholding for all University vendor profiles. 5. Review and reconcile yearly CP2100 audit for IRS TIN mismatches. 6. Work with Financial Services Technology Support on biannual accounting software upgrade testing. 7. Create Scholarship/Fellowship/Traineeship payment contracts. 8. Add and maintain banking information on vendor profiles. 9. Reconcile ACH failures through verifying and updating banking information on vendor profiles. 10. Work closely with Accounts Payable to ensure timely payments through accurate vendor set up and updates. 11. Adding and maintaining employee reimbursement profiles in Concur travel software. 12. Work with team on maintaining a general inbox answering vendor questions and requests. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. **Minimum Qualifications** **EQUIVALENCY STATEMENT :** 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience). **Procurement Specialists, I:** Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree. **Preferences** **Type** Benefited Staff **Special Instructions Summary** **Additional Information** _The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students._ _Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities._ _The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both._ _To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:_ _Director/ Title IX Coordinator_ _Office of Equal Opportunity and Affirmative Action ( OEO /AA)_ _383 University Street, Level 1 OEO Suite_ _Salt Lake City, UT 84112_ _801-581-8365_ _oeo@utah.edu_ _Online reports may be submitted at_ **oeo.utah.edu** **_For more information:_** **https://www.utah.edu/nondiscrimination/** **_To inquire about this posting, email:_** **employment@utah.edu** **_or call 801-581-2300._** _The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules._ _This position may require the successful completion of a criminal background check and/or drug screen._ _https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South._