Police Records Supervisor Print (https://www.governmentjobs.com/careers/tracyca/jobs/newprint/5205607) Apply  Police Records Supervisor Salary $92,201.46 - $112,071.18 Annually Location Tracy, CA Job Type Full Time Department Police Opening Date 01/20/2026 Closing Date 2/18/2026 5:00 PM Pacific FLSA Exempt Bargaining Unit TMMBU + Description + Benefits + Questions Description To learn more about this career opportunity and to apply, click HERE! (https://www.cityoftracy.org//files/assets/city/v/1/human-resources/documents/recruitment-flyers/police-records-supervisor-01-2026-final.pdf) Application Deadline is February 18, 2026 at 5 PM. Most qualified candidates will be invited to a virtual panel interview tentatively scheduled for March 4, 2026. DEFINITION Under general direction, plans, schedules, assigns, and reviews the work of police records staff within the Police Department; supervises, plans, and coordinates a comprehensive records management program, including records maintenance, processing, and distribution; ensures that functions meet all applicable laws, regulations, and City policies; coordinates, monitors, and provides technical input for assigned records management related projects and programs; provides responsible technical assistance to the Police Support Operations Manager; and performs related duties, as assigned. Essential and Marginal Duties SUPERVISION RECEIVED AND EXERCISED Receives general direction from assigned supervisory or management staff. Exercises direct and general supervision over assigned staff. CLASS CHARACTERISTICS This is the full supervisory-level classification in the Police Records Assistant series. Incumbents are responsible for planning, organizing, reviewing, and evaluating the work of non-sworn technical and administrative police support staff engaged in police records management work. Performance of the work requires the use of considerable independence, initiative, and discretion within established guidelines. This class is distinguished from the Police Support Operations Manager in that the latter has full management responsibility for all operations and programs of the support services bureau of the Police Department. Minimum Qualifications EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. + Plans, organizes, assigns, supervises, and reviews the work of staff in the police records unit responsible for all police records maintenance, processing, and distribution services. + Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; recommends and implements policies and procedures, including standard operating procedures for assigned shift. + Evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion. + Trains staff in work procedures and in the operation and use of equipment; implements procedures and standards. + Serves as the Agency California Law Enforcement Telecommunications System (CLETS), Computer Aided Dispatch (CAD) and Records Management System (RMS) coordinator. + Provides general information to the public regarding department policies, procedures, and regulations, including responding appropriately to complaints, requests for information, and requests for service in person and by telephone, processes fee payments and other financial transactions. Inspects work in progress and completed work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications. + Oversees and participates in assembling and compiling information for a variety of departmental, State mandated, and statistical reports, including verifying accuracy and completion of reports and maintaining files. + Develops, coordinates, and implements a variety of community events and charity drives to promote the department’s commitment to community policing principles. + Identifies opportunities for improving service delivery methods and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements. + Determines and recommends equipment, materials, and staffing needs for assigned activities; orders, monitors, and controls supplies and equipment; prepares documents for equipment procurement; maintains a variety of records and prepares routine reports of work performance. + Supervises the use of records management systems and equipment; ensures that systems and equipment are properly operated, maintained, and secured when not in use; oversees and schedules the service, repair, and replacement of systems and equipment as needed. + Oversees the maintenance, update, and disposal of records according to established policies and procedures, including indexing a wide variety of violations and notifications, tracking and filing reports, and redacting confidential information when required; purges records and files as required. + Performs the most complex records maintenance, processing, and distribution and front counter customer service duties and provides technical assistance to assigned shifts. + Coordinates assigned services and activities with other divisions and outside agencies. + Provides staff assistance to the Police Support Operations Manager; prepares and presents staff reports and other necessary correspondence; ensures the proper documentation of activities. + Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval. + Performs other related duties as assigned. Additional Information QUALIFICATIONS Knowledge of: + Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures. + Functions, principles, and practices of law enforcement agencies. + Techniques for records management, including records disbursement procedures. + Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility. + California Law Enforcement Telecommunications System (CLETS). + Business letter writing and the standard format for reports and correspondence. + Business arithmetic and basic statistical techniques. + Record keeping principles and procedures. + Principles and practices of data collection and report preparation. + Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. + The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. + Modern equipment and communication tools used for business functions and program, project, and task coordination. + Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation. Ability to: + Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. + Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards. + Organize, implement, and direct police records management and customer service activities. + Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solution. + Perform the most difficult police records management and customer service duties and operate related records system databases properly and effectively. + Prepare clear and concise reports, correspondence, procedures, and other written materials. + Maintain accurate records and files of work performed. + Make accurate arithmetic, financial, and statistical computations. + Establish and maintain a variety of manual and computerized record keeping systems. + Understand, interpret, explain, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. + Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. + Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. + Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks. + Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. + Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. + Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from the twelfth (12th) grade and five (5) years of progressively responsible experience performing administrative and technical support in police records management, including at least two (2) years of lead experience equivalent to a Senior Police Records Assistant with the City of Tracy. Licenses and Certifications: + Possession of, or the ability to obtain, a valid Class C California driver’s license upon appointment. + Possession of a valid P.O.S.T. Records Supervisor Certification within two (2) years of appointment. + Possession of a valid CLETS (California Law Enforcement Telecommunication System) certification. + May be required to complete National Incident Management System (NIMS) Training.