We are seeking a proactive, detail-oriented professional to join our team as a People Specialist. In this role, you will play a key part in supporting new hire onboarding, scheduling, and retention efforts while maximizing employee placement to meet operational needs. The ideal candidate is highly organized, data-driven, and collaborative, with the ability to partner effectively across Operations and Talent teams in a fast-paced environment.

Qualifications

Previous experience in Human Resources, Talent Acquisition, Workforce Management, or Account Management support roles.Strong experience managing schedules and coordinating processes in a dynamic, high-volume environment.Proficiency using CRM, ATS, timekeeping, or scheduling systems to drive performance and new hire engagement.Exceptional attention to detail with the ability to multitask and prioritize competing demands.Strong interpersonal and communication skills with a collaborative, team-oriented mindset.Ability to adapt to changing priorities and work closely with multiple stakeholders to achieve organizational goals.

Key Responsibilities

1. Cross-Functional Collaboration

Partner closely with Operations and Talent teams to assess staffing needs and ensure effective employee placement aligned with operational demands.Serve as a liaison between departments to communicate scheduling requirements and maintain alignment with business objectives.Analyze call-off trends to identify priority talent gaps by market and account.Utilize data and reporting insights to influence hiring, scheduling, and placement strategies.

2. New Scheduling, Onboarding, and Retention

Coordinate schedules and onboarding logistics to ensure a smooth, welcoming experience for all new hires.Collaborate with Operations site leaders to confirm consistent and timely communication with new employees.Maintain regular communication with security personnel to monitor shift availability and optimize workforce utilization.Partner with the Talent team to develop and support retention initiatives that enhance engagement, satisfaction, and workplace culture.Provide ongoing support to new hires to ensure successful integration into the organization.Coordinate and attend scheduled site visits to support employee and client satisfaction, identify people-related needs, and implement strategic initiatives that improve productivity, performance, and retention.

3. Administrative & Workforce Support

Provide administrative support for scheduling and coordination, including calendar management, meeting coordination, and accurate recordkeeping.Generate reports and assist with data analysis related to staffing, placement, and retention metrics.Liaise with security personnel and site leadership to support timekeeping, payroll accuracy, time-off requests, call-off management, and system data integrity.

4. Continuous Improvement

Identify opportunities to improve onboarding, scheduling, placement, and workforce management processes.Proactively contribute ideas to enhance operational efficiency and the overall employee experience.

5. Additional Responsibilities

Perform other duties as assigned, demonstrating flexibility and a commitment to team and organizational success.