We specialize in providing non-core, mission critical facilities maintenance and management services to large organizations with geographically dispersed properties in various industries such as retail, restaurants, banking, telecommunications, and others with multi-location business operations.
Job SummaryThe Purchasing Card Coordinator works in a small team to validate purchases for each of the company’s Purchasing Card holders ensuring all proper documentation and rules regarding purchases are followed. This individual will process card limit and merchant exceptions for those cards in accordance to the approval authority matrix, identify and resolve fraudulent charges and post statements for payment and billing. The ideal candidate is detail oriented, organized and can meet hard deadlines in a high volume, fast paced environment. This individual will readily follow established processes while having the ability to look for and present procedure improvements. Strong Excel skills are a must.
Essential Duties & Responsibilities Reviews and analyzes receipts to match bank statements for validation of all Purchasing Card monthly statements.Post weekly/monthly statements to the appropriate accounts for billing and payment.
Evaluates and processes exceptions related to Purchasing Card Limit, Purchasing Card Single Spend Limit and Merchant Codes assigned to the cards while maintaining an accurate Purchasing Card Log.
Communicates with Purchasing Card holders to help them understand and provide accurate and appropriate documentation in a timely manner.
Helps to identify and resolve fraudulent purchases.
Understands and applies appropriate decisions based on the Purchasing Card Authority Matrix.
Responsible for setting up new Purchasing Card accounts in the bank system and maintaining proper documentation related to the new card holder accounts.
Participates in audit reviews, projects and training efforts on behalf of the Purchasing Card Team as required.
Works closely with internal and external groups as required.
QualificationsEducation (HS Diploma, Under/Graduate Degree, etc.)
Four-year college degree in Business Administration, Accounting, or equivalent combination of experience and acquired skills.
Business Experience (prior years’ work/related experience)
Two years of Accounts Payable, Accounting or Auditing experience preferred
Licenses/Certifications
Language Skills
Bilingual skills (English/Spanish) preferred.
Technical Qualifications & Skills
· Proficiency in Microsoft Suite of products; particularly Microsoft Excel.
· Excellent oral and written communication skills.
· Ability to work in a fast-paced environment.
· Ability to work independently and with a team.
Physical DemandsWork is generally sedentary in nature but may require standing and walking. Must be able to remain in a stationary position at least 50 percent of the time. Constantly operates a computer and telephone and other office productivity machinery (i.e., a calculator, copy machine, and computer printer, as needed).
Work EnvironmentGeneral office environment. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc
Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action PolicyPlease review our Affirmative Action Policy.
Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. Geographic Disclosure
#USM
Options ApplyApplyEmail a FriendEmail a Friend Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Application FAQsSoftware Powered by iCIMS
www.icims.com