Payroll Tax Accountant

Job Description

We are seeking a skilled Payroll Tax Accountant to ensure payroll tax compliance for 12 legal entities across approximately 2,000 jurisdictions in 44 states. This role involves complex reconciliation work and responding to a high volume of tax notices, requiring precision and expertise in payroll tax allocations.

Responsibilities

Reconcile Payroll Taxes: Oversee accurate payroll tax filings after each pay run and reconcile tax service provider reports with the payroll system.Quarterly & Year-End Filings: Ensure timely and accurate quarterly payroll tax filings and support W-2/W-2C preparation and issuance.General Ledger Alignment: Reconcile payroll and payroll tax accounts to the general ledger, ensuring accuracy and compliance with GAAP.IRS & State Compliance: Compare payroll reports to IRS Form 941 and state/local returns, research discrepancies, and file amended returns as needed.SUI Rate & Account Management: Maintain accurate State Unemployment Insurance (SUI) rates, register new state/local accounts, and manage jurisdiction changes.Tax Notice Resolution: Respond to and resolve payroll tax notices from federal, state, and local agencies quickly and effectively.Cross-Functional Coordination: Partner with Payroll, HR, and Finance to ensure seamless data flow for tax setup on new hires, terminations, and employee transfers.Data Integrity: Validate new hires against correct local taxing authorities and audit system configurations regularly.Historical Research: Investigate and reconcile prior-period payroll tax issues, preparing clear documentation of findings and resolutions.Support & Leadership: Serve as the in-house subject matter expert on payroll taxes and provide guidance to payroll staff on complex tax matters.

Essential Skills

Payroll tax expertise.Strong ADP software experience.Experience with multi-jurisdiction and multi-local payroll tax.2+ years of payroll tax experience.

Additional Skills & Qualifications

Experience in the staffing, security, or similar multi-location environment is preferred.Extensive experience managing U.S. multi-state payroll taxes in a high-volume organization.Advanced knowledge of ADP and major payroll systems.Strong reconciliation, research, and problem-solving skills.Ability to work under tight deadlines at quarter-end and year-end.CPA, CPP, or similar credential preferred.

Work Environment

This position is fully remote, offering the flexibility of working standard business hours.

Job Type & Location

This is a Contract position based out of Saint Louis, Missouri.

Pay and Benefits

The pay range for this position is $38.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 6, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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