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The Payroll Supervisor / Manager oversees the end-to-end payroll function, ensuring accurate, timely, and compliant payroll processing for all employees. This role manages payroll staff, maintains compliance with federal, state, and local regulations, and partners with HR, Finance, and external vendors to support efficient payroll operations.

Key ResponsibilitiesPayroll Operations

Manage full-cycle payroll processing for hourly and salaried employees on weekly, bi-weekly, or semi-monthly schedules

Ensure accurate processing of wages, bonuses, commissions, overtime, shift differentials, and retro pay

Oversee payroll for multi-state and/or multi-entity environments

Review and approve payroll registers prior to submission

Ensure timely processing of tax withholdings, garnishments, benefits deductions, and year-end reporting (W-2s, W-3s)

Compliance & Controls

Ensure compliance with federal, state, and local payroll laws and regulations

Maintain SOX and internal control standards related to payroll (if applicable)

Manage audits, including internal, external, and government payroll audits

Monitor changes in payroll legislation and implement necessary updates

Leadership & Supervision

Supervise, train, and develop payroll staff

Establish workload priorities and ensure deadlines are consistently met

Create and maintain payroll procedures and documentation

Provide guidance on complex payroll issues and escalations

Systems & Process Improvement

Manage payroll systems and vendor relationships (e.g., ADP, Workday, UKG, Paychex, Ceridian)

Partner with HRIS, Benefits, and Finance teams on system integrations and data integrity

Drive process improvements, automation, and efficiency initiatives

Support payroll system implementations or upgrades

Reporting & Reconciliation

Reconcile payroll accounts to the general ledger

Prepare payroll-related reports for Finance and leadership

Support month-end and year-end close activities

Analyze payroll data for trends, variances, and accuracy

Qualifications & Skills

Bachelor's degree in Accounting, Finance, Human Resources, or related field (preferred)

5+ years of payroll experience, including supervisory or management responsibility

Strong knowledge of payroll laws, tax regulations, and compliance requirements

Experience with multi-state payroll and complex pay structures

Proficiency in payroll systems and Microsoft Excel

Strong leadership, organizational, and communication skills

High attention to detail and confidentiality

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