Payroll Supervisor (Full Time - 12 MONTHS) JobID: 1614 + Position Type: Secretarial/Clerical/ Payroll Supervisor + Date Posted: 1/30/2026 + Location: District Office + Date Available: Mid May + Closing Date: 02/26/2026 POSITION VACANCY POSTING DATE – January 30, 2026 POSITION: Payroll Supervisor (Full Time - 12 Months) 7.5 hours per day 7:30 a.m. – 4:00 p.m. (1-hour unpaid lunch) ASSIGNMENT: District Office 321 List Ave Rochester, NY 14617 REQUIREMENTS: Good knowledge of payroll procedures, data processing applications for payroll, current New York State and Federal payroll tax regulations and current labor laws; ability to plan, assign and supervise a clerical staff; ability to understand and interpret payroll policies and procedures; ability to communicate effectively, work under pressure of deadlines, identify and resolve departmental payroll problems and review data processing printouts and make necessary corrections; accuracy; demonstrated ability to work minimal supervision in a fast-paced environment; excellent communication and people skills. *Initially, this position will be a provisional appointment through Civil Service, and the Civil Service exam will be required, unless you currently hold the appropriate title. SALARY: $60,000 - $85,000 annually Commensurate with Experience STARTING DATE: Mid-May APPLICATION PROCEDURE: Apply on-line by: https://www.applitrack.com/westirondequoit.onlineapp By:Thursday, February 26, 2026 West Irondequoit Central School District is in compliance with the U.S. Civil Service Rights Act of 1964 and the TITLE IX Educational Amendments of 1972, Part 86. The School District provides equal employment opportunity to all individuals and does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, age, disability, sexual orientation, veteran, military status, or domestic violence victim status. Any student, parent, employee or the general public that has an inquiry regarding the non-discrimination policy may direct the inquiry to: Title IX Coordinator West Irondequoit CSD 321 List Avenue Rochester, New York 14617 **************************************************************************************** Payroll Supervisor WICSD JOB DESCRIPTION PRIMARY RESPONSIBILITY Ensure accuracy of all payroll functions and biweekly payroll checks issued to district personnel. This is a specialized clerical position involving the review of timecards/time sheets and the performance and maintenance of payroll functions. Employees process payroll manually and on a computer terminal. The employee reports directly to, and works under the general supervision of, a higher-level staff member. Supervision is normally not the responsibility of this class. Does related work as required. J ob Duties: + Maintain payroll database for all employees pay and deduction records pertaining to; + taxes + tax shelters + retirement + benefits (includes audit of bills) + direct deposit + etc. + Maintain web-based software, related to electronic timekeeping system. + Maintain attendance database: + Enter attendance transactions + Process annual and monthly accruals + Import and export between two databases + Prepare data exports when necessary for budget/negotiation calculations, audits and requested surveys. + Process contract changes and/or rate changes during school year + Insure timely payments to: + Chase (direct deposits) + NYS (state withholding) + EFTPS (federal/fica withholding) + tax shelter companies (approximately 20 different companies) + NYSERS (monthly retirement system check) + Complete various reports such as: + All quarterly tax reports + Monthly attendance reports + Annual vacation letters + Monthly internet reporting to NYS ERS and TRS + Semi Annual Report to NYS TRS + Civil Service annual report for Certified Payroll + Year-end processing for W-2, 1099 and ACA reporting + Maintain fingerprint database for clearances received and submit all paperwork/checks to SED for new hires. + Maintain database for: + 105 Plan, HSA, HRA and FSA accounts + Issue the "Payroll Press" for updated information regarding withholdings, retirement, benefits, etc. + Completion of miscellaneous forms such as: + Mortgage applications + Prior service requests for ERS & TRS + Unemployment forms + Gathering of information when needed for negotiations + Schedule onboarding appointments with newly hired employees, prepare payroll packets and meet in-person to assist with the completion of the paperwork. + Issues annual salary notices and work schedules* to: + Returning Teachers + Clerical* + Maintenance* + Cafeteria* + Returning Paraprofessionals* + Nurses* + Miscellaneous projects as required by the Business/Personnel Office AUTHORITY + The Payroll Supervisor is directly responsible to the Assistant Superintendent for Finance and the district leadership. ********************Per Civil Service****************** PAYROLL SUPERVISOR Code No.: 910161 COMPETITIVE DISTINGUISHING FEATURES OF THE CLASS:This is a supervisory position responsible for supervising and participating in the operations of a large scale automated payroll system for a municipality or other civil division. Employees engage in the preparation of automated payrolls, resolve departmental payroll problems and complete various related reports. The employee reports directly to and works under the general supervision of a senior-level staff member. General supervision is exercised over a clerical support staff. Does related work as required. TYPICAL WORK ACTIVITIES:(All need not be performed in a given position. Other related activities may be performed although not listed:) + Directs the preparation of automated municipal payrolls; + Plans, assigns and supervises the work of a clerical staff; Administers various deduction programs, such as withholdings, hospitalization premiums, union dues, savings and credit union dues; + Prepares quarterly tax reports; Implements wage increases and other contractual changes; + Reconciles year-end reports in order to produce W-2's; + Maintains separate reporting requirements for various government agencies; + Reviews data processing payroll printouts to identify payroll problems including wage rates, incorrect or missing authorizations and additional or missing time cards; + Distributes adjusted payroll registers to various departments for final review before submission to Civil Service; + Trains clerical staff and various departmental payroll staff in automated payroll procedures; + Balances withholdings each payroll period and prepares monthly employee withholding statements; + Oversees the timely payment of Federal and State withholdings; + Prepares employee earnings report for New York State Retirement system; + Verifies employee time banks and earnings for various governmental agencies such as New York State Employment Service and the Internal Revenue Service; + Determines payroll section budget needs, including personnel, material and equipment and submits budget requests. FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:Good knowledge of payroll procedures; good knowledge of data processing applications for payroll; good knowledge of accounting practices and procedures; good knowledge of current New York State and Federal payroll tax regulations; good knowledge of current labor laws; ability to plan, assign and supervise a clerical staff; ability to understand and interpret payroll policies and procedures; ability to communicate effectively; ability to work under pressure of deadlines; ability to identify and resolve departmental payroll problems; ability to review data processing printouts and make necessary corrections; accuracy; physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS: EITHER: (A) Graduation from high school or possession of a high school equivalency diploma, plus six (6) years of paid full-time or its part-time equivalent experience involving posting and maintaining simple financial or accounting records, two (2) years of which shall have been in payroll preparation using an automated system; OR, (B) Graduation from a regionally accredited or New York State registered college or university with an Associate's degree in Accounting, Business Administration with a major in Accounting, or Data Processing, plus four (4) years of experience as stated in (A), two (2) years of which shall have been in payroll preparation using an automated system; OR, (C) Graduation from a regionally accredited or New York State registered college or university with a Bachelor's degree in Accounting, Business Administration with a major in Accounting, Finance, Economics or Data Processing, plus two (2) years of full-time or its part-time equivalent experience in payroll preparation using an automated system; OR, (D) Any equivalent combination of training and experience defined by the limits of (A), (B) and (C) above sufficient to indicate ability to do the work. SPECIAL REQUIREMENT FOR APPOINTMENT IN SCHOOL DISTRICTS AND BOCES Per Chapter 180 of the Laws of 2000, and by Regulations of the Commissioner of Education, to be employed in a position designated by a school district or BOCES as involving direct contact with students, a clearance for employment from the State Education Department is required. ADOPTED: March 11, 1976 REVISED: August 12, 1982 REVISED: April 13, 1994