Description
\n\t\t\t\t\tThe Payroll & Timekeeping Specialist is responsible for managing time tracking and payroll administration for approximately 415 salaried and hourly employees across 24 locations, with continued growth expected. This role ensures employees are clocking in and out accurately, manages new hire setup in payroll systems, assists with invoicing, and supports general back-office functions. This individual will also travel to different sites to set up time tracking clocks as needed.\n\nSet up new hires in Paylocity and ensure accurate entry of employee information\nMaintain employee changes including pay rates, role changes, and location updates\nCoordinate payroll data submission in Paylocity (payroll taxes handled by Paylocity)\nTrack and manage payroll-related data for salaried and non-salaried employees across multiple locations\nMonitor and ensure accurate employee clock-in and clock-out activity using Timerack\nIdentify, research, and resolve timekeeping discrepancies before payroll processing\nMaintain time tracking and payroll records in alignment with company policies\nAssist with invoicing, utilizing established templates and processes\nReview invoices for accuracy; note that approximately 95% of invoices are standardized\nSupport additional administrative and back-office tasks as needed
\n\t\t\t\t\t\t\t\t\t\tSkills
\n\t\t\t\t\tInvoice processing, Accounts payable, Microsoft office, Time Tracking, Payroll, Invoicing, Payroll processing, Accounting, Paylocity, Time Rack ERP
\n\t\t\t\t\t\t\t\t\t\tTop Skills Details
\n\t\t\t\t\tInvoice processing,Accounts payable,Microsoft office,Time Tracking
\n\t\t\t\t\t\t\t\t\t\tAdditional Skills & Qualifications
\n\t\t\t\t\tTimerack – Time tracking ERP\nPaylocity – Payroll processing ERP\nExperience with payroll and/or time and attendance systems preferred\nStrong attention to detail and ability to manage data across multiple locations\nComfortable working with payroll systems and learning new technology\nStrong organizational and communication skills\nWillingness to travel to company sites as needed
\n\t\t\t\t\t\t\t\t\t\tExperience Level
\n\t\t\t\t\tEntry Level
\n\t\t\t\t\tJob Type & LocationThis is a Contract to Hire position based out of Wheaton, IL.
Pay and BenefitsThe pay range for this position is $25.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace TypeThis is a fully onsite position in Wheaton,IL.
Application DeadlineThis position is anticipated to close on Jan 23, 2026.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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