The HR and Payroll Specialist provides bi-weekly payroll services and supports various human resource functions, including Payroll, Recruiting, HRIS, and Benefits Administration.
ResponsibilitiesProcess payroll using ADP to ensure accurate and timely payment of wages, bonuses, final checks, and time off, while maintaining compliance with Oregon tax and labor regulations.Reconcile each payroll and provide the information to accounting.Stay current with payroll and tax changes that affect employees and the business.Correct payroll discrepancies in a timely manner, ensuring resolution by the next payroll cycle.Assist with recruiting by posting job openings, scheduling interviews, preparing offer letters, and conducting background checks.Support benefits administration by ensuring accurate benefits enrollments, communicating with the COBRA provider, and reconciling monthly benefit bills.Communicate company benefits to new hires during orientation and open enrollment and assist employees with benefit questions.Maintain accurate employment data in the HRIS system and conduct new employee orientation.Create reports for other departments, including PTO balances, ERP hours, overtime, and safety compliance.Support internal and external audits by gathering necessary documentation.Assist with the company employee assessment program and schedule 90-day new employee reviews.Create and maintain employee and payroll files, including I-9 storage.Ensure end-of-year distribution of W-2s and 1095s.Reconcile the 401k plan on a monthly basis.Assist in compiling information and writing the monthly company newsletter.Perform other duties as assigned.
Essential SkillsExpertise in payroll processing, particularly using ADP.Experience with bi-weekly payroll for 100+ employees.Proficiency in MS Excel, including vlookups and pivot tables.General HR experience, including onboarding, benefits administration, and recruiting.Strong written and verbal communication skills.Attention to detail and accuracy in work.
Additional Skills & QualificationsAssociate's degree in Business, Human Resources, or an equivalent combination of education and experience.Two or more years of experience processing payroll, preferably with ADP or a similar payroll system.One or more years of experience in Human Resources.Knowledge of Oregon Wage and Hour regulations, including overtime and deductions.
Work Environment
The position is based in a graphite and carbon manufacturing facility and requires onsite work from Monday to Friday, 7:30am to 4:30pm. The company offers a comprehensive benefits package, including medical, dental, and vision coverage, a 401k plan with a match, and tuition reimbursement after 90 days. Employees are eligible for quarterly bonuses and receive three weeks of accrued vacation per year, along with nine holidays.
Job Type & Location
This is a Contract to Hire position based out of Troutdale, Oregon.
Pay and Benefits
The pay range for this position is $26.00 - $27.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Troutdale,OR.
Application Deadline
This position is anticipated to close on Sep 23, 2025.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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