Description: The Payroll Administrator will be responsible for processing and submitting payroll within Workday for 2000+ employees in the US; reconcile bi-weekly and weekly payroll reports in accordance to internal controls and audit processes; effectively prioritize assigned job duties and unplanned off-cycle events in order to meet deadlines in a fast-paced environment.

Responsibilities:

Ensure valid and timely transmission of full time bi-weekly and hourly-union payroll for US employee populations (Salary-Exempt, Salary-Nonexempt, Hourly union shift workers and Hourly-Nonexempt)Manage employee payroll data and processes, including entry of employee tax withholdings, deductions, review and reconcile timesheet data, prepare vendor payments and process wage garnishments, retro adjustments and imputed income/ gross up paymentsAudit system generated transaction reports for accuracy and for compliance with policy and standard operating proceduresAudit and reconcile the payroll in accordance to established SOX and internal controls Manage expat payroll entries for both home and host countriesStock, Dividend, and Non-qualified retirement payments (and knowledge of relating tax filing/payment requirements)Accurate and timely payments of all federal, state, and local withholding and unemployment taxes.Quarterly duties which include Multiple Worksite reporting, remitting payroll taxes for locals and states, and balancing quarterly filingsReconcile employee annual W-2 FormsProcess taxable fringe benefits, taxable and non-taxable relocation expensesReview, audit and troubleshoot challenges as it relates to the garnishment process (internal entry, submissions to agencies and third parties)Research and resolve employee payroll inquiries and advise HR and business management of required escalationsProvide customer support to outsourced vendor and employees Act as liaison between payroll department and various departments to ensure understanding of payroll system requirements for certain implementation and trouble-shooting initiativesMaintain working knowledge of organizational policies and procedures and stay current on federal, state, and local payroll regulations/guidelines to ensure complianceParticipate in team/HR projects and continuous improvement initiativesSpecial projects as neededProvide a high level of customer service to both internal and external customers, timely and accurate responses to inquiries, and meeting recurring deadlines.

Qualifications:

7 years or more of recent payroll processing experienceWorkday experience requiredConsiderable knowledge of: applicable federal, state, and local laws, regulations, and guidelines timekeeping, payroll, and salary methods, practices, and procedures, including FLSA laws, overtime and termination regulationsMust be self-motivated with the capability to think and act independently as well as part of a team. Must have strong attention to detail and thoroughness in completing work tasks, as well as an ability to identify potential risk issues.Strong ability to analyze and resolve payroll discrepanciesIntermediate Excel skills (pivot tables, VLOOKUP’s, if/then formula, etc.)Frequently communicates with clients and coworkers and must be able to share information effectively and efficientlyDemonstrate reliability, responsibility, and dependability and fulfill obligationsDynamic and positive attitude to support our culture and work environmentCertified Payroll Professional (CPP) certification a plusImplementation / system conversion experience a plusTax filing experience, working with ADP Canadian Payroll experience a plus

Pay and Benefits

The pay range for this position is $35.00 - $39.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Northbrook,IL.

Application Deadline

This position is anticipated to close on Sep 18, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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