Payroll Specialist Job Description The primary role of the Payroll Specialist is to administer payroll functions within the company, ensuring accurate processing and maintenance of both office and field payroll. Responsibilities + Review and process time entries for field and bi-weekly employees using the company's HRMS. + Communicate with employees to correct timesheet discrepancies. + Upload time files to Sage300 (Timberline) and make necessary pay changes. + Review Sage300 (Timberline) edit reports for accuracy and submit payroll reports for approval. + Ensure payroll changes are accurate by reviewing payroll reports. + Utilize checklists during payroll processing activities. + Upload payroll files to the bank for direct deposit. + Print and distribute/mail payroll checks and direct deposit forms. + Make timely federal and state tax deposits and record all tax payments in Sage300 (Timberline) Accounts Payable. + Perform certified payroll and benefit reconciliation. + Scan and file timesheets, check stubs, and payroll reports in appropriate folders. + Pay weekly garnishments and record in Sage300 (Timberline) Accounts Payable. + Print certified payroll reports from Sage300 (Timberline) and create Excel upload files. + Utilize online reporting agents for certified payroll reporting. + Reconcile and pay benefits vendors and union dues. + Prepare monthly, quarterly, and year-end payroll tax returns. + Import employee information from Workforce Go into Sage300 (Timberline). + Complete new employee setups and terminations in Sage300 (Timberline). + Review and enter employee benefit changes in Sage300 (Timberline). + Upload pay stubs to Workforce Go and run PTO accruals. + Maintain certified pay rates and job local tables in Sage300 (Timberline). + Attend training programs as needed and assume other responsibilities as directed. + Conduct employment verifications and gather information for various stakeholders. Essential Skills + 4-5 years of full-cycle payroll experience, including certified payroll and job cost processing. + Proficiency in payroll processing, Workforce Go, Excel, and Sage300. + Experience in the GC/Subcontractor construction industry. + Familiarity with HRMS systems such as ADP, Workday, Paycom, and Sage 300. + Experience in paying union employees. + U.S. Citizenship is required. Additional Skills & Qualifications + Preferred experience with Sage300 (Timberline) and paying union employees. + Thorough knowledge of generally accepted accounting principles. + Good understanding of accounting systems. + Excellent written and verbal communication skills. Work Environment You will work closely with the Accounting Management Team and receive training from experienced personnel. The position is 100% onsite from Monday to Friday during the first shift, with the potential for one WFH day per week after the probation period. Opportunities for growth include running payroll for approximately 300 employees. Our benefits package supports employee well-being and financial security, including health and life insurance, paid time off, retirement options, incentive bonuses, paid holidays, training, and tuition assistance. Job Type & Location This is a Permanent position based out of Rockville, Maryland. Contact Me: Kaitland Clawson View my availability here: https://www.linkedin.com/in/kaitland-clawson-552605154/ Book an appointmentPay and Benefits The pay range for this position is $65000.00 - $75000.00/yr. Will share in more detail on phone screen with HR: Our benefits package is designed to support employee well-being and financial security, including employer-sponsored health and life insurance, paid time off for sick leave, maternity/paternity leave, jury duty, and vacation, and retirement options like 401(k) plans. Other compensation opportunities may include incentive bonuses, paid holidays, company training, and tuition assistance. WFH one (1) day per week. Comprehensive benefits will be discussed during the recruitment process; base salaries will be determined by skills, position, education. experience, market consideration, and geographic location. Workplace Type This is a fully onsite position in Rockville,MD. Application Deadline This position is anticipated to close on Sep 2, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.