Description

Primary role of the Payroll Specialist is to administer the Payroll functions within the company. They will be primarily responsible for the processing and maintenance of the office and field payroll for the Company.

Processing Payroll

Review all the time for the field and the bi-weekly employees in the company’s HRMS

Communicate with employees regarding corrections to timesheets

Upload the time file to Sage300 (Timberline)

Make necessary changes to employee pay

Review Sage300 (Timberline) edit reports for accuracy. Provide payroll reports to the Accounting Supervisor for approval

Ensure changes are correct when reviewing Payroll Reports

Utilize checklists during Payroll processing activities

Upload payroll file to bank for direct deposit

Print and distribute/mail all payroll checks and direct deposit forms

Make timely payroll federal and state tax deposits

Record all tax payments in Sage300 (Timberline) Accounts Payable

Certified Payroll & Benefit Reconciliation

Responsible for the scanning and filing of all timesheets, check stubs and other Sage300 (Timberline) Payroll reports in appropriate folders

Pay weekly garnishments and record in Sage300 (Timberline) Accounts Payable.

Print Sage300 (Timberline) certified payroll reports and create Excel upload files

Utilize online certified reporting agents to report weekly wages (E-Mars, LCP Tracker, DLLR)

Reconcile and pay benefits vendors

Reconcile and pay union dues and fringes

Prepare monthly, quarterly, and year-end payroll tax returns - federal, state & unemployment returns

Personnel Administration

 Import Employee information from Workforce Go, the company’s HRMS, into Sage300 (Timberline)

 Complete new employee set-ups and terminations in Sage300 (Timberline)

Review and enter employee benefit changes in Sage300 (Timberline)

 Uploading pay stubs to Workforce Go

 Run PTO accruals in Workforce Go

Maintain the certified pay rates and job local tables in Sage300 (Timberline)

Other Duties

Attend, as appropriate, all in-house and external training programs.

Assumes other special activities and responsibilities from time to time as directed.

Employment Verifications

Gather information for employees, insurance companies, government agencies, lawyers, etc.

Skills

Payroll processing, Workforce Go, Excel, Sage300, ADP, Workday, Paycore, Paycom

Additional Skills & Qualifications

Sage300 (Timberline)

Paying Union Employees 

Thorough knowledge of generally accepted accounting principles and the accounting disciplines of accounts payable, payroll and job cost

Good understanding of accounting systems

Excellent (written/verbal) communication skills

U.S. Citizenship is required.

Experience Level

Intermediate Level

Pay and Benefits

The pay range for this position is $65000.00 - $75000.00/yr.

Will share in more detail on phone screen with HR:

Our benefits package is designed to support employee well-being and financial security, including employer-sponsored health and life insurance, paid time off for sick leave, maternity/paternity leave, jury duty, and vacation, and retirement options like 401(k) plans. Other compensation opportunities may include incentive bonuses, paid holidays, company training, and tuition assistance. WFH one (1) day per week. Comprehensive benefits will be discussed during the recruitment process; base salaries will be determined by skills, position, education. experience, market consideration, and geographic location.

Workplace Type

This is a fully onsite position in Rockville,MD.

Application Deadline

This position is anticipated to close on Aug 15, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.