**About Legence** Legence (https://www.wearelegence.com/) (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients. **Position Overview** Legence is hiring a Payroll Coordinator who will be responsible for ensuring the accuracy and completeness of payroll data to support the timely and efficient processing of payroll. This role involves verifying payroll data, ensuring compliance with 401(k) deposit deadlines, assisting employees with timekeeping issues, and maintaining and updating employee records in the payroll system. The ideal candidate will have excellent customer service skills, organizational skills, attention to detail, and the ability to collaborate effectively with employees and departments across the organization. **Key Responsibilities** + Payroll Data Verification: Review and verify payroll data for accuracy and completeness before submission to the bank + 401(k) Compliance: Confirm that 401(k) contributions and deposits are submitted accurately and on time, in accordance with company policies and regulatory requirements + Employee Support: Proactively contact employees regarding timekeeping submissions, provide guidance on timekeeping processes, and assist with resolving any issues or discrepancies + Data Management: Update and maintain employee data in the payroll system, including new hires, terminations, changes to pay rates, benefits, and other relevant information + Collaboration: Work closely with HR, Finance, and other departments to ensure payroll data is accurate and up-to-date, and to address any payroll-related inquiries or issues + Reporting: Assist in generating and reviewing payroll-related reports to identify discrepancies and ensure compliance with internal policies and external regulations **Desired Experience and Qualifications** + Experience in payroll coordination, timekeeping, administration or a related role; Union payroll experience preferred + Excellent attention to detail and organizational skills + Strong customer focus with a positive attitude + Strong written and verbal communication skills + Eagerness and ability to learn new technologies + Knowledge of Microsoft Office 365 products; Experience or knowledge of Dayforce, Sage, Deltek, or Spectrum Systems is a plus + Possess a sense of urgency to address critical issues **Benefits Overview** **401(k) Plan with Company Match:** Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting. **Health & Welfare Benefits:** Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage. **Life and Disability Insurance** : Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage. **Time Off:** Flexible non-accrual vacation; company holidays per policy. _(For California employees, this is separate from California paid sick leave, if applicable.)_ **Expenses** : Business travel and related expenses reimbursed per company policy. **Reasonable Accommodations** If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number. **Employment Eligibility** Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position. **Third-Party Recruiting Disclaimer** Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence. **Pay Disclosure & Considerations** Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. **Equal Employment Opportunity Employer** Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law **Job Details** **Pay Type** **Hourly**