Job Title: AP Specialist - Vendor Maintenance Job Description We are seeking an Accounts Payable Specialist with expertise in setting up and maintaining vendor profiles within Oracle. This role requires adaptability to a dynamic work environment, as it involves managing over 10,000 vendors and is not heavily focused on repetitive data entry tasks. Responsibilities + Maintain communication with the Vendor Supervisor to align with department priorities. + Assist in establishing and maintaining vendor profiles in an accounts payable database of over 10,000 vendors. + Create and update vendors in accordance with accounts payable standards in a timely manner. + Correspond with corporate and operational employees, as well as external vendors, regarding vendor status and the verification process. + Communicate with employees and vendors when Federal Tax ID names or numbers do not match IRS records. + Set up new vendors only when valid W9/W8 information matches the vendors' invoice. + Understand IRS 1099 reporting requirements. + Assist with patient refund uploads. + Correct errors in the vendor database as they are discovered. + Prioritize workflow and adjust to changing conditions throughout the day. + Ensure all new trade vendors have a valid W9 or W8 that matches the vendor's remit-to name listed on the invoice. + Process vendor paperwork submitted to WebCenter daily. + Resolve vendor issues and assist in completing all rejections before month-end close. + Complete weekly reviews of vendor setups from the previous week. + Update Oracle once valid approval of Vendor Request forms or Purchasing approvals are received. + Communicate and enforce Accounts Payable vendor policies to all external and internal customers. + Identify errors in the vendor database and resolve them within 24 hours. + Inactivate vendors as needed and monitor vendor activity. + Review and update AM2000 inactive vendors. + Respond to inquiries from internal and external customers within 48 hours. + Assist Accounts Payable personnel with procedures or system inquiries. + Support the Accounts Payable Customer Service team in identifying problems with vendor files and respond to issues within 24-72 hours. + Ensure adherence to documented Accounts Payable procedures for creating new vendors. + Maintain a professional demeanor with all customers and coworkers. + Ability to work overtime as necessary to maintain timely and consistent attendance for workdays not designated as Paid Time Off (PTO) or Leave of Absence (LOA). + Adhere to all company policies and procedures. + Comply with information systems security responsibilities, including attending training and reporting security problems. + Adapt to the changing environment to meet best practices and anti-fraud measures. Essential Skills + Accounts Payable experience + Vendor setup and maintenance experience + High school diploma or GED + Experience working with W9s + Experience working with 1099 reporting Additional Skills & Qualifications + Experience with Oracle + Proficiency in Excel + Comfortable performing manual work + High level of attention to detail + Comfortable working in ambiguous situations + Excellent organizational and time management skills + Strong communication skills and ability to work collaboratively across departments + High level of accountability and integrity, with the ability to own mistakes and learn from them Work Environment The work environment consists of a team of four people, two focused on payment processing and two on vendor management. The office is located in a vibrant area close to highways and good food options, with a mix of personalities ranging from loud and talkative to quiet and focused. The manager is reserved but personable, while the director is outgoing and energetic. The office atmosphere allows for some exposure to live music as it is situated near venues where artists perform. Job Type & Location This is a Contract to Hire position based out of Greenwood Village, Colorado. Pay and Benefits The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Greenwood Village,CO. Application Deadline This position is anticipated to close on Sep 30, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.