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Work Shift

Job Summary:\rUnder the supervision of department manager. Performs a variety of tasks in support of pathologists and other\rallied healthcare providers. Is accountable for ensuring accuracy and completeness of all documents, tests\rordered and patient case reports which allows the pathologists to focus on patient care. The tasks include\rtranscribing pathology reports as well as research and administrative documents. Responsibilities also include\rcoordinating patient case correspondence materials for sending out for consultation. Responsibilities may\rinclude ordering tests and stains for cases answering phones and most often assisting the caller with patient\rreport, adding stains to a current case, changing of patient demographics, or providing related follow through,\rparticipation in process improvement which includes data collection, coordinating case conference materials and\rmaintain consultant calendar as appropriate. Required to follow work unit standard operating procedures along\rwith reviewing and ensuring accuracy of those procedures. Routinely serves as a resource and mentor to others\rby training, educating and mentoring both new and existing members of the work unit and trouble shooting and\rresolving problems as appropriate.\rCore Responsibilities and Essential Functions:\rTranscription/Work related to pathology reports both Gross and Microscopic\rDemographics of patients\rGross transcription of dictation done by Pathologists Assistants or Pathologists depending\rupon type of specimen received.\rMicroscopic transcription of dictation during the pathologists review of slides for diagnosis.\rNotify pathologists of need for amendment/addendum of any case that needs further\rinformation in order for physician to make informed decisions. This information comes from\routside reference labs, or consults with other site pathologists. Also, the reverse can occur\rwith the pathologists notifying transcriptionists of need for amended/addendum based on\radditional info from within department consults. This requires previous transcription to be\rpulled and verified, and additional info be added and then physicians notified.\rPrepare CAP required tumor anatomical forms based on diagnosis of pathology report CPT\rcodes.\rWork with pathologists when they are in need of further histories, additional current\rinformation, from WellStar or other hospitals. Must be aware of information that can be\rshared in order to obtain what is appropriate.\rSend out Cases for consult as appropriate per facility\rDocument receipt of requests for slides/blocks.\rRequest slides/blocks from Histology. Verify when received. Obtain pathology report.\rDiscuss with pathologists the purpose of request in order for pathologist to make decision on\rwhich slides/blocks to send.\rPrepare package of blocks/slides/report and any comments from pathologists.\rPrepare invoice for billing of slides/blocks using department calculation as appropriate\rOther Duties\rAnswer phones for department\rDistribute mail\rOrders kits and supplies for reference lab send-outs\rAssists pathologist and histology techs as needed.\rMaintain pathology files.\rProvide pathologists with physician requests/information\rPreparation of slides/block for Peer Review as appropriate per facility\rWith knowledge of what are considered complex cases, select assortment of slides that reflect\ra diversified representation of complex cases (i.e., kidney resection, liver resection, brain\rtumor removal).\rPrepare for pathologists review (depending upon who had the last peer review).\rPlace selected slides in folder along with surgical protocol.\rGive to next pathologist in line for peer review.\rProfessional Billing as appropriate per facility\rWith professional billing, staff must have knowledge of documentation within pathology\rreports for special stains, and/or immunohistochemical stains.\rIf applicable, when errors are found and are not recognized until report has gone to\rCBO, staff interacts with Pathology Medical Billing Group in order to have correct billing\rprocessed by CBO.\rTechnical Billing as appropriate per facility\rThe technical billing component is billed out when the specimen is accessioned. If an error in\rtechnical billing requires assistance, the transcriptionist will research. This includes\rdocumenting how many parts to the specimen request, which specimen request the technical\rfee error belong with, and notifying Histology personnel to make changes in the technical fee\rcharge.\rPhysician Orders as appropriate per facility\rPhysician orders that are received via fax, transcriptionist (with knowledge of appropriate\rpathology specimen availability for requested testing) staff will determine if tissue block\rcontains enough tumor for testing. Also, if previous testing failed, are there alternative\rsamples available for testing.\rStaff will work closely with representatives from reference labs to remain aware when new\rtesting becomes available, after training by reference lab on test requirements and\rturnaround times, staff will order by completing requisition form for reference lab with\rtechnical information. Again, knowledge of appropriate specimen availability for testing is\rrequired.\rPreparation of slides/blocks for Tumor Board, Breast Tumor Board and occasionally County Tumor\rBoards as appropriate per facility\rReceive request from Tumor Board of request for slides/blocks. Prepare request for\rslides/blocks to be pulled from storage. If Histology unable to get pulled in timely manner,\rpull slides in order that remaining process can be continued.\rPrepare tray with slides selected by pathologists an also obtains pathology report.\rCheck Tumor Board schedule/discuss with pathologists which slides/blocks have been pulled\rand then give this packet to the pathologist scheduled for Tumor Board.\rLegal Cases are a part of responsibilities of this department as appropriate per facility\rStaff must have knowledge and discretion to communicate effective with attorneys\roffices/staff and law enforcement individuals, communicate with Risk Management/Health\rPort staff obtaining validity and approval of requests, ability to understand and retrieve\rspecific requested materials, complete and submit Pathology material inventory when\rrequested, and with Notary Public when legal cases require notarization.\rPerforms other duties as assigned\rComplies with all Wellstar Health System policies, standards of work, and code of conduct.\rRequired Minimum Education:High School Diploma General or GED General or Associates General-Preferred\r\rRequired Minimum License(s) and Certification(s):\rAll certifications are required upon hire unless otherwise stated.\rAdditional License(s) and Certification(s):\rRequired Minimum Experience:\rLess than 1 year Six months transcription experience in medical setting with pathology experience Preferred and\rKnowledge of Pathology Information System billing, Tumor Conference preparation\r(all genres), Pathologists Peer Review and CAP Anatomical Tumor Forms preferred\ras appropriate Preferred\rRequired Minimum Skills:\rComputer skills and medical terminology with pathology specialty preferred. High\rDemonstrates initiative, proficiency and good judgment to optimize the use of other allied\rhealthcare providers time.\rHigh\rMust be high organized, efficient, and multifunctional with ability to work independently as well as in\ra team. High\rHas excellent written and oral communication skills and experience in medical terminology and\rexcellent customer service.\rHigh\rHigh motivation and successful working independently and in a timely manner is required High

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