Job Title: Part-time Executive Admin

Job Description

We are seeking a highly organized and efficient Part-time Executive Admin to provide administrative support to our executives. This role involves assisting in scheduling, managing facilities, and organizing events, all while maintaining high confidentiality standards. The position requires a keen attention to detail, strong multitasking abilities, and excellent communication skills to ensure smooth operations within our organization.

ResponsibilitiesAssist in scheduling and arranging appointments, meetings, and business trips for executives, including maintaining the CEO's calendar.Act as receptionist, receiving visitors and guests in a professional and courteous manner.Manage office supplies for the corporate office and branches.Handle all aspects of facilities management.Coordinate employee logo wear orders and invoicing.Schedule and organize activities and events such as the Annual Meeting, Strategic Planning Meeting, and employee events.Complete BSA and required compliance training with a passing score.Manage front door responsibilities, FedEx, mail, and vendor communications.Attend board meetings, take minutes, and assist the president with scheduling conferences and travel.Essential Skills3-5 years of administrative experience.High level of confidentiality and professionalism.Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.Ability to take minutes and provide C-level support.Strong multitasking and organizational skills.Typing speed of at least 40 words per minute.Experience in calendar management and executive administrative support.Additional Skills & QualificationsHigh school diploma or equivalent required.Excellent verbal and written communication skills.Ability to comprehend complex procedures and communicate them clearly.Ability to handle multiple tasks simultaneously and adapt to changes.Positive attitude and good planning skills.Work Environment

This part-time position requires 20-29 hours per week, Monday to Friday, from 9 AM to 2 PM. It is an on-site role with a laid-back culture. The dress code is business casual.

Pay and Benefits

The pay range for this position is $25.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in FREDERICK,MD.

Application Deadline

This position is anticipated to close on Aug 31, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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