JOB PROFILE

Job Profile NameP2P Analyst
Job Profile Code

Business NameCFOJob Family Group
Reports To (Title)P2P ManagerJob Family
LocationGlasgow (Hybrid)Business Need Carn/a
Global GradeTBCLocal GradeRange 3/4

Job Profile Summary Description

The Purchase-to-Pay (P2P) Analyst is responsible for supporting the P2P Team with activities that relate to the P2P Team portfolio and the administering of the P2P process.

Principal Accountabilities


•Build effective relationships with colleagues in the wider P&SC Team, Accounts Payable, HR and Finance and SGN’s Supply Base to ensure the P2P Team delivers efficiently. 
•Liaise proactively with the P&SC Team and the Business to ensure no delays are incurred on orders and payments due to system data inaccuracies.  
•Manage expectations by clearly communicating the sequence of events and dependencies to stakeholders. 
•Ensure data in P2P systems are maintained to an acceptable standard allowing for accurate reporting and efficient order placement/stock monitoring, etc. 
•Administer the placement and amendment of Purchase Orders, Catalogues and Contracts to support the Procurement function. 
•Perform regular data maintenance activities. 
•Provide guidance and support to stakeholders in the use of P2P systems and processes. 
•Create, update and maintain content on SGN Digital Hub or any other communication tools which provide guidance on P2P and how to engage with Procurement. 
•Alert the P2P Manager to potential service failures as early as possible. 
•Using the principles of continuous improvement, provide recommendations to the P2P Manager to enable further process efficiencies. 
•Ensure P2P systems can fully support departmental specific compliance policies and procedures at all times.
•Highlight and communicate compliance issues to the P2P Manager and requesting departments on any further action required to complete the ordering and payment process

People Management Responsibility 
(direct / indirect reports)
Direct Reports 00

0
Matrix Manager (cross-functional/dotted line)
0
Manager of a team
0
Teams Manager (manager of multiple teams)
0
Supervisor


Key Relationships

Internal (excluding direct team and manager)External
•CFO
•COE- Core Finance (e.g. Finance Business Partners)
•COE- Procurement & Supply Chain Team 
•Operational Colleagues•3rd party outsourcing provider for transactional Finance activities (potentially in the future)


Education, Qualifications, Skills and Experience
EssentialDesirable
•Proven experience as a P2Pl Analyst or in a similar role.
•Strong understanding of P2Pl processes and relevant regulations.
•Proficiency in payroll software and Microsoft Office Suite.
•Excellent attention to detail and organizational skills.
•Strong communication and interpersonal skills.
•Ability to handle sensitive information with confidentiality•Procurement Qualification

Version Control and Approval
VersionDateAuthorReviewerApprover
1[31/12/2024]        MJ