Job Title: Order Entry SpecialistJob Description

The Order Entry Specialist will provide exceptional customer service by processing orders and handling all associated administrative duties for various accounts, including toll milling, cash export/SBS, industrial/bulk, military and club store, retail, domestic private label, food service, ethnic retail, and Hawaii accounts.

ResponsibilitiesProcess and coordinate all orders received.Review and edit orders daily for accuracy.Act as an in-house contact and support for all customers and salespeople.Prepare and manage all applicable documentation for assigned markets.Confirm orders to customers and maintain all customer service files.Enter data into the credit memo log.Match all bills of lading and orders for accounting invoice preparation.Maintain all toll milling and by-products contracts.Process and audit by-products shipments for invoicing.Calculate and close invoicing daily.Essential SkillsProven experience in order entry, customer service, or administrative support within a fast-paced environment.Strong attention to detail with a high degree of accuracy in data entry.Proficiency with order management systems, ERP software, or CRM tools.Ability to manage multiple priorities and meet tight deadlines.Excellent written and verbal communication skills.Strong problem-solving skills and ability to resolve order discrepancies.Basic math skills for verifying quantities, pricing, and inventory levels.Ability to work collaboratively with sales, production, logistics, and customer service teams.High school diploma or equivalent.Additional Skills & QualificationsExperience in the food, beverage, or manufacturing industry.Familiarity with food safety standards, lot tracking, or traceability requirements.Knowledge of inventory management processes.Proficiency in Microsoft Office (Excel, Outlook, Word).Experience with EDI order processing.Work Environment

The position is based in an office environment, with working hours from 8am to 5pm. The company operates within a collaborative, mission-driven culture focused on food quality, education, and global distribution. Located in Woodland, a growing agricultural and manufacturing hub in Northern California, employees benefit from proximity to Sacramento, a lower cost of living compared to major California metros, and a strong local food-production ecosystem.

Job Type & Location

This is a Contract to Hire position based out of Woodland, CA.

Pay and Benefits

The pay range for this position is $28.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Woodland,CA.

Application Deadline

This position is anticipated to close on Jan 20, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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