POSITION PURPOSE AND SUMMARY

Provides secretarial and clerical services to either managerial associates and/or department head level associates. Prepares correspondence in final form; types a number of office records, reports, billing, etc., receives and directs visitors; maintains and updates departmental records; gathers data and prepares a variety of recurring reports to assist staff and to ensure the efficient and effective operation of the department or unit. Responsible for the receptionist’s responsibilities during an absence.

 

EDUCATION/EXPERIENCE:

Completion of high school level course work. Two to three years of related office experience in order to become proficient in clerical skills, to acquire a thorough knowledge of effective and efficient office systems, to develop suitable interpersonal skills, and to gain a thorough understanding of Hospital policies and procedures. The organizational skill to maintain orderly and efficient office systems for a department or unit and to schedule and coordinate a variety of activities simultaneously. Excellent verbal and communication skills necessary to deal with visitors and Hospital personnel at all levels. Analytical ability to evaluate and interpret data for the preparation of reports. Clerical ability to operate a variety of office machines and to type with proficiency.