Job Description
We are seeking an organized and proactive Onboarding Coordinator to join our team. This role involves overseeing the digital filing of onboarding documents in our HR system and collaborating with recruiters and department managers to ensure seamless communication of hiring updates to candidates. The position plays a critical part in supporting candidates through the onboarding process, managing the transition of temporary employees to full-time roles, and maintaining recruitment reports using various tools.
ResponsibilitiesManage the digital filing of onboarding documents in the HR system.Collaborate with recruiters and department managers to communicate hiring updates to candidates.Partner with HR Administration and Safety to verify all onboarding requirements have been met and schedule new hires for orientation.Support candidates through the onboarding process by creating applicant profiles and completing all onboarding steps.Oversee the onboarding of third-party temporary employees transitioning to full-time positions.Maintain various recruitment reports using Excel, SharePoint, and other Microsoft tools.Communicate with candidates using recruitment tools such as HRIS (UKG), XOR, LinkedIn, and Indeed.Essential Skills2+ years of administrative assistant experience.Experience planning for large groups.Excellent verbal and written communication skills.Proficiency in Microsoft Excel.Ability to multi-task in a high-volume setting.Additional Skills & QualificationsHigh School Diploma or GED; some college preferred.Bilingual in English and Spanish preferred.Work Environment
The role requires working onsite from 9 AM to 5 PM. The work environment is dynamic, with opportunities to shift schedules to support recruiting events as needed, with advance notice. Employees enjoy benefits such as health plans, 401k, generous paid time off, and discounts on groceries and onsite store purchases. There are regular events and barbecues to foster a collaborative and appreciative workplace culture.
Pay and Benefits
The pay range for this position is $25.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bronx,NY.
Application Deadline
This position is anticipated to close on Jun 16, 2025.
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\n\nAbout Aston Carter:\n
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
\n\nThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
\nIf you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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