Job Title: Onboarding Coordinator

Candidates must be local to Greater Phoenix, AZ area

Job Description

As an Onboarding Coordinator, you will provide essential HR assistance to contractors throughout their onboarding journey. If you possess strong customer service skills, professionalism, and enjoy working as part of a team while contributing to a larger mission, you will excel in this role. Effective time management, attention to detail, critical thinking, and problem-solving abilities are crucial.

ResponsibilitiesCreate a remarkable onboarding experience for contractors.Facilitate the onboarding process, including communication with contractors and completion of all onboarding requirements.Provide regular and real-time updates on onboarding status to clients and coordinate start details.Maintain employee files throughout the onboarding process.Assist with data entry required for new start setups.Partner with Internal HR for 401k and Benefits.Manage new starts tracker and VMS tool maintenance.Enter and oversee background and drug testing processes for contractors, partnering with Internal HR for any adjudication required.Conduct I9 Employment verification.Audit all new hire paperwork and documentation in VMS and internal technology systems.Ensure compliance with Federal, State, and Local employment laws.Visit client sites to complete onboarding material when applicable.Ensure a smooth transition of contractor relationships to the Employee Relationship Specialist.Essential SkillsStrong customer service and people skills.Beginner level Excel experienceProficiency in MS Office Suite.Team player.Recent experience with onboarding candidates, new hire paperwork, and handling I9s is preferred.Experience working with systems such as Service Hub, E-Recruit, Beeline (VMS), i-9 Advantage, and E-Staff is advantageous.Pay and Benefits

The pay range for this position is $19.00 - $19.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Jun 23, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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