Position

Overview

As

an Office Services Manager, you will be responsible for overseeing daily

operations at a designated client site, serving as the primary point of contact

for internal stakeholders and external vendors. This role plays a critical part

in enhancing employee experience, ensuring operational efficiency, and

maintaining a safe and engaging workplace environment. You will collaborate

closely with client Site Leaders, Real Estate Site Services (RESS) Regional

Leads, Finance, and other departments to support strategic initiatives and

day-to-day needs.

 

Key

Responsibilities

Act as the primary liaison for site operations, supporting local Site Leaders, RESS Regional Lead, and employees.Manage all aspects of office services including reception, security, emergency planning, EHS, ergonomics, sustainability, food services, supplies, asset management, and more.Lead initiatives to improve employee experience through feedback channels, surveys, and site meetings.Partner with leadership to plan and execute site-level programs and improvements.Prepare and manage operational budgets, forecasts, and cost optimization strategies in collaboration with Finance and RESS.Oversee vendor contracts, insurance, and risk management, ensuring compliance with legal standards.Coordinate office moves, expansions, and facility upgrades (HVAC, electrical, plumbing).Manage seating assignments and occupancy planning using RESS tools and resources.Serve as the point of contact for property management and regulatory visits.Support corporate shipping, receiving, and global trade functions.Assist with onboarding, orientation, university relations, and recruitment coordination.Collaborate with IT to support telecommunications, videoconferencing, and site-specific tech needs.Organize and lead Global Citizenship initiatives including employee events and community engagement.

Required

Qualifications

Experience: 4–5+ years in a related role; prior supervisory or shift management experience preferred.Education: High School Diploma or GED.Skills:Vendor management and contract oversight Strong interpersonal and communication abilitiesAdvanced math skills (percentages, markups, discounts)Organizational and planning expertiseFamiliarity with operational processes and systems

 

Preferred

Skills

Budgeting and financial reporting experienceCustomer-focused mindset with continuous improvement orientationAbility to tailor communication to diverse audiencesCollaborative and team-oriented approachHigh-level organizational skills and curiosity-driven problem solving

Technical

Proficiency

Software: Microsoft Office Suite (Word, Excel, Outlook – expert level)Systems: HVAC (training provided), Coupa Procurement Tool (training provided)

 

Pay and Benefits

The pay range for this position is $36.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Aug 19, 2025.

\n

\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

\n

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

\n\n