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Our client is seeking a proactive and highly organized Office Operations Associate to support the day‑to‑day operations of a tight‑knit family office. This role blends office management, operations, and light executive assistant coverage, requiring exceptional judgment, a polished presence, and the ability to pivot quickly with a no‑task‑too‑small mindset. The hours are 8:30am-5:30pm with a one‑hour lunch, and the role is onsite four days per week with flexibility to work a fifth day as needed.

Key Responsibilities:

Support office operations including supply management, facilities coordination, vendor relationships, insurance tracking, and IT coordinationManage expense processing, invoicing, and bill pay using systems such as QuickBooks, Bill.com, and RampAssist with payroll‑adjacent office tasks, general administrative workflows, and special projectsProvide EA coverage for senior leaders when needed, including calendar support, meeting prep, and communication follow‑throughPartner with the PA and EA on task tracking, prioritization, and operational coordination across the officeMaintain a polished and welcoming front‑office presence while handling inquiries and sensitive information with discretion

Qualifications:

5-10+ years of office management or operations experience; financial services or family office strongly preferredBachelor's degree preferredStrong organizational skills with the ability to prioritize effectively and adapt quickly to shifting needsPolished, professional demeanor with strong interpersonal skills and a warm, steady presenceProactive, self‑starter mindset with a willingness to take ownership and ask clarifying questionsExperience with expense tools (QuickBooks, Bill.com, Ramp) and comfort handling confidential information

Compensation/Benefits:

Up to $150K base salaryMedical: 90% employer‑paid; Dental: 75% employer‑paid; Vision fully employee‑paid401(k) with employer match after three monthsPTO packageCommuter benefits A1445542NY-Perm_1770051067 To Apply for this Job Click Here