FlexStaff

 

Office Manager-Long Term Temp- Full-Time

 

Are you a highly organized, proactive professional with a passion for supporting community programs? Do you thrive in a fast-paced environment where your skills can make a real difference? If so, FlexStaff wants YOU to be our client’s next Office Manager at their vibrant location in Brooklyn, NY.

 

Overview:

As the Office Manager, you'll be the heartbeat of the office, ensuring smooth operations across all programs. Reporting directly to the Director, you'll handle a wide range of administrative tasks, from greeting visitors to managing program calendars, payroll, and office supplies. Your organizational expertise will keep the agency running efficiently while creating a welcoming environment for clients, staff, and visitors alike.

 

Responsibilities:

Be the friendly face that greets clients and visitors, managing appointments with professionalism and warmth. Oversee clerical duties including payroll, attendance, petty cash, and data tracking. Coordinate program schedules and client meetings, ensuring everything runs seamlessly. Support intake, referrals, and onboarding processes for our programs. Maintain accurate records, manage correspondence, and generate reports. Manage office supplies, inventory, and facility needs. Serve as a vital link between staff, finance, and HR departments. Assist with staff onboarding, room bookings, and equipment setup. Handle inquiries and requests promptly, ensuring excellent communication. Support compliance and data entry efforts, maintaining organized systems.

 

Qualifications:

Bachelor's degree or 5+ years of office management experience. Proficiency in Microsoft 365, especially Excel; experience with electronic health records and web-based payroll systems is a plus. Strong organizational skills with meticulous attention to detail. Ability to work independently and as part of a team. Excellent communication skills at all levels. Flexibility to work Monday through Friday, with some adaptability for clinic hours (10am-6pm). Capable of handling physical tasks such as lifting files and managing office supplies.

 

 

*Additional Salary Detail The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts,