**Working Title: Office Manager** **Job Class: Executive Assistant Principal** **Agency: Health Department** + **Job ID** : 91680 + **Location** : St. Paul + **Telework Eligible** : Yes / Hybrid + **Full/Part Time** : Full-Time + **Regular/Temporary** : Unlimited + **Who May Apply** : This vacancy is open to all qualified job seekers. + **Date Posted** : 01/28/2026 + **Closing Date** : 02/17/2026 + **Hiring Agency:** Minnesota Department of Health (MDH) + **Division/Unit** : Executive Office + **Work Shift/Work Hours** : Day Shift / 8:00 a.m. - 4:30 p.m. + **Days of Work** : Monday - Friday + **Travel Required** : No + **Salary Range:** $37.42 - $54.16 / hourly; $78,132 - $113,086 / annually + **Classified Status** : Classified + **Bargaining Unit/Union** : 220 - Managerial Plan + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes **The work you'll do is more than just a job.** At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. Join a mission-driven team in the Minesota Department of Health where your expertise will contribute **to protecting, maintaining, and improving the health of all Minnesotans.** Working as an Office Manager in the Executive Office you will: + Provide high-level executive, administrative, and supervisory support so that leadership priorities, staff performance, and office operations are managed efficiently and effectively. + Coordinate special projects and initiatives that involve multiple stakeholders to support executive and organizational goals. + Assist in coordinating and scheduling for external relations activities to ensure consistent communication and alignment with organizational positions and access to the appropriate executive lead in a timely manner. + Support the effective operation of the executive office by managing workflows, systems, and processes, including direct supervision of administrative staff. + Exercise discretion and sound judgment in handling sensitive information and resolving issues. **The** Telework Policy (https://mn.gov/mmb-stat/policies/1422-telework.pdf) **exempts employees who live more than 50 miles from their primary work location from the 50% in-office requirement to help the State of Minnesota benefit from top talent in every corner of the state.** **Minimum Qualifications** _To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held._ + Two (2) years of experience providing high-level executive or administrative support in a complex organization. + Supervisory experience over administrative or clerical staff, including work assignment, performance management, coaching, training, and participation in hiring or disciplinary actions. + Qualifying experience must also include two (2) or more of the following: + Direct support to senior leadership or executive-level staff (e.g., commissioner, assistant commissioner, division director, chief of staff, or equivalent). + Independent management of complex calendars, scheduling, and executive workflows involving competing priorities. + Experience drafting, editing, and proofreading professional correspondence, reports, briefing materials, or presentations. + Experience coordinating projects or activities involving multiple stakeholders, divisions, or work units. **Qualifications to be assessed during the interview process:** + Demonstrated ability to exercise discretion, diplomacy, sound judgment, and confidentiality when handling sensitive or high-risk information. + Proficiency using modern office technology and systems, including document management, calendar systems, spreadsheets, and presentation tools. + Ability to work independently, prioritize work, and meet deadlines in a fast-paced environment. + Demonstrated ability to anticipate executive needs, identify issues, and recommend or implement solutions with minimal direction. A related degree may substitute for experience as follows: + Master’s degree = 18 months + Bachelor’s degree = 12 months + Associate’s degree = 6 months **Preferred Qualifications** + Experience supporting an executive office within a governmental, public health, or public-sector organization. + Experience coordinating cross-divisional or agency-wide initiatives or special projects on behalf of senior leadership. + Experience assisting with legislative, intergovernmental, or external relations activities, including tracking legislation, coordinating responses to inquiries, or preparing briefing materials. + Experience serving as a liaison between senior leadership and internal staff, other agencies, or external partners. **Additional Requirements** This position requires successful completion of a background check and employment reference check. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.