Office Manager

 

 

Reporting to the Assistant Building Director, the Office Manager is responsible for bookkeeping, including petty cash, check requisitions, and billing for The Times Square. Responsibilities also include scheduling, taking meeting notes, maintaining filing systems, writing correspondence, maintaining tenant data/databases, and other office support functions. The Office Manager is an important point of contact for residents.

 

This position has a 35-hour work week, onsite.

 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 

Oversee the day-to-day administrative functions   of the office    Direct and answer tenant questions      Manage and track accounts payable Prepare and track requisition and payment vouchers        Maintain efficient and highly organized filing systems for tenant information     Assist in the upkeep of online records and database systems     Maintain and track the use of petty cash  Manage office supplies        Assist with the coordination and set up of tenant and staff events Assist with the building’s annual recertification process                Perform other related duties as assigned                           

               

MINIMUM QUALIFICATIONS:     

Two years of experience in administrative support or related position  High School diploma, GED, or equivalent  Ability to work with a diverse, special needs population  Ability to handle high priority tasks simultaneously  Superior organizational and interpersonal skills Computer proficient, experienced in Microsoft Word, Excel, Access