Office Manager – Security

Belfast City Airport

We're looking for a highly organised, people-focused Office Manager to keep the Security operation at Belfast City Airport running smoothly. This is a pivotal role at the heart of the team — owning payroll, HR administration, recruitment coordination, and office management to support a safe, compliant, and professional security service.

What you'll do

 

Payroll & Scheduling

Manage payroll accuracy, overtime, allowances, and timesheets via WP+.

Support roster creation, shift changes, and attendance tracking.

Work closely with Finance and HR to resolve pay queries.

 

HR & People Support

Maintain absence, sick leave, and return-to-work records. Support onboarding and offboarding, ensuring GDPR and Mitie compliance.Act as a trusted point of contact for day-to-day HR queries. 

 

Recruitment & Vetting

Coordinate recruitment activity through the Mitie recruitment system,  Track candidates, schedule interviews, and manage communications.

Support vetting, security checks, inductions, and uniform orders.

 

Office & Administration

Maintain personnel files and compliance documentation.

Provide admin support to the Security Management Team.

Manage office supplies, reporting, and operational paperwork.

  What we're looking for

Experience in office management, HR administration, or similar.

Strong payroll, scheduling, and organisational skills.

Confident communicator with high attention to detail.

Comfortable handling confidential information.

IT-literate (Microsoft Office and internal systems).

Customer-focused, adaptable, and proactive.

 

Nice to have

Previous management or leadership experience.

Training and development exposure.

SIA SG licence (or willingness to obtain).

  The important bits

Flexibility required to support operational needs.

Role subject to airport vetting and security clearance.

Occasional attendance at training, meetings, or audits.

 

At Mitie, we're One Team — collaborative, trusted, and proud to go the extra mile. If you thrive in a fast-paced environment and love being the glue that holds a team together, we'd love to hear from you.