Job Title

Office Manager

Job Description

The Office Manager oversees daily administrative operations to ensure the smooth and efficient functioning of the construction office. This role manages office personnel, coordinates business correspondence, maintains company records, and supports leadership with operational needs. Responsibilities include handling business insurance documentation, managing customer inquiries, assisting with project-related paperwork, and ensuring compliance with internal processes. The ideal candidate is organized, proactive, and comfortable working in a fast-paced, project-driven environment.

Responsibilities

Supervise and support office staff, ensuring efficient workflow and task completion.Manage business correspondence, including emails, letters, proposals, and vendor communications.Maintain business insurance files, renewals, and compliance documentation.Provide customer service support, including answering calls and assisting clients.Oversee office scheduling, supply management, and general administrative functions.Assist with project documentation, invoicing, and coordination with field teams.Maintain organized digital and physical filing systems.

Additional Skills & Qualifications

4+ years of administrative experience in the construction industryCreative problem-solving for customers and business growth.

Work Environment

The work environment is fast-paced and project-driven, requiring the Office Manager to be proactive and adaptable. The role involves working with office software and basic accounting or project management tools. The ideal candidate should be comfortable handling multiple tasks and working closely with a team, including a customer-facing estimator and project admin.

Job Type & Location

This is a Contract to Hire position based out of Madison, WI.

Pay and Benefits

The pay range for this position is $35.00 - $39.00/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Madison,WI.

Application Deadline

This position is anticipated to close on Feb 5, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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