Reporting to the Program Director, the Office Manager is responsible for bookkeeping, including petty cash, check requisitions, and billing for Sutphin. Responsibilities also include scheduling, taking meeting notes, maintaining filing systems, writing correspondence, maintaining tenant data/databases, and other office support functions. The Office Manager is an important point of contact for residents.

This position has a 35-hour work week, onsite.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Oversee the day-to-day administrative functions of the office Direct and answer tenant questions Manage and track accounts payable Prepare and track requisition and payment vouchers Maintain efficient and highly organized filing systems for tenant information Assist in the upkeep of online records and database systems Maintain and track the use of petty cash Manage office supplies Assist with the coordination and set up of tenant and staff events Assist with the building’s annual recertification process Perform other related duties as assigned

MINIMUM QUALIFICATIONS:

Two years of experience in administrative support or related position High School diploma, GED, or equivalent Ability to work with a diverse, special needs population Ability to handle high priority tasks simultaneously Superior organizational and interpersonal skills Computer proficient, experienced in Microsoft Word, Excel, Access