Breaking Ground embraces a housing first and harm reduction philosophy with an aim at helping residents secure appropriate permanent housing. Reporting to the Program Director, the Office Manager is responsible for administrative responsibilities supporting the day-to-day operations for the Program. including bookkeeping, scheduling, note taking, maintaining filing systems, writing letters and other correspondence, maintaining client data. The Office Manager is an important point of contact for building clients. 

This is a 35 hour work week. 

 

ESSENTIAL DUTIES: 

Direct and answer client questions                                                                                   Responsible for maintaining petty cash, billing, check requests, and MetroCards Maintain facility and staff activity calendars                                                                        Track vacations and attendance                                                                                Maintain client data and files                                                                          Keep an updated file of vendors, order and track supplies                                                   Maintain filing system Order and keep an inventory of office supplies                                                                              Answer phones, direct calls, and take messages                                                                          Attend meetings and take notes                                                                           Coordinate events                                                                              Performs other related duties as assigned                                                                            

MINIMUM QUALIFICATIONS: 

Minimum of two years related work experience Bachelor’s degree preferred Excellent organizational and interpersonal skills Must have the ability to work independently and as part of a team Able to work with a diverse and special needs population Able to handle multiple tasks simultaneously Must have excellent written and verbal skills Proficiency with Microsoft Office (Word, Outlook, Excel) Experience working with homeless/formerly homeless populations preferred