Job Title: Office Manager

Job Description

Join a leading precision medicine oncology company dedicated to discovering, developing, and commercializing transformative cancer therapies. Our innovative approach combines small-molecule drug discovery, structural biology, and bioinformatics with expertise in identifying and validating translational biomarkers. Our mission is to offer selective, effective, and personalized oncology therapies that improve clinical outcomes for cancer patients.

Responsibilities

Organize office layout and maintain adequate inventory of office supplies.Coordinate with external vendors and oversee upkeep of kitchen area, including daily stocking of refreshments and snacks.Assist with facility-related projects such as office build-outs, relocations, and remodeling.Support HR with new hire onboarding and employee office moves.Prepare contracts, work agreements, and proposals for approval through DocuSign.Open purchase orders, manage event budgets, and reconcile invoices.Handle shipping and receiving responsibilities when facilities contractor is not on site.Coordinate travel arrangements, complete expense reports, and reconcile corporate credit card.Greet and support guests, external vendors, and candidates.Lead planning and execution of corporate culture events, including monthly happy hours and holiday parties.Manage and organize calendar meetings, ensuring all parties are informed of schedules and conflicts.Demonstrate professionalism in handling confidential and sensitive issues.Provide administrative support on departmental projects requiring assistance.Coordinate planning and preparation of meetings, including setup and catering.

Essential Skills

2-5 years of experience as a Receptionist and/or Office Manager.Knowledge of office administration responsibilities, systems, and procedures.Proficiency in Microsoft Word, PowerPoint, and Outlook.Excellent written communication skills with attention to detail.Strong organizational, time management, and problem-solving skills.Ability to communicate effectively with external contacts and all levels of company personnel.Ability to work independently and as a member of various teams.

Work Environment

This position is based in our South San Francisco headquarters and requires onsite work five days per week. You will be part of a passionate and collaborative team dedicated to advancing oncology medicine.

Pay and Benefits

The pay range for this position is $40.00 - $50.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in South San Francisco,CA.

Application Deadline

This position is anticipated to close on Sep 18, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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