Job Title: Office Manager
Job Description

We are seeking a dedicated and organized Office Manager to join our team. The ideal candidate will be responsible for greeting all visitors, coordinating group functions, supporting site leadership, and managing the facility's IT and document control. This role is crucial in ensuring smooth daily operations and maintaining inventories.

ResponsibilitiesGreet all visitors and ensure proper access and safety protocols.Lead the coordination and organization of group and facility functions.Support the General Manager and site leadership by updating reports and tracking permits.Serve as the IT liaison for the facility.Manage document control and maintain folder organization.Maintain facility inventories and perform procurement tasks.Manage logistical activities, including shipment tracking and delivery coordination.Establish and set up vendors.Coordinate and manage subcontractors and subcontracting efforts.Collaborate cross-functionally with plant staff, visitors, vendors, and other stakeholders.Perform other duties as required by leadership.Essential Skills5+ years of Office Management or Purchasing Experience.Proficiency in office management, data entry, customer service, and Microsoft Office.Experience in administration, purchasing, inventory control, and front desk operations.Strong organizational, filing, and logistics skills.Experience in the Manufacturing/Oil/Gas Industry.Additional Skills & QualificationsAn Associate's Degree or higher is preferred, while a High School Diploma is required.Demonstrated ability to prepare and manage purchase requisitions and contracts.Proven track record of coordinating logistics such as shipping, tracking, and deliveries.Experience in inventory control and parts ordering.Work Environment

This role is based in an office environment with core working hours from 7:30 AM to 4:00 PM, Monday through Friday. Occasional overtime may be required for event coordination and inventory audits. The role involves less than 10% local travel, for which reliable transportation is required. Mileage will be reimbursed. The team is small, fostering an environment where you can help build out processes and support a growing location.

Job Type & Location

This is a Contract to Hire position based out of Pasco, Washington.

Pay and Benefits

The pay range for this position is $20.00 - $38.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Pasco,WA.

Application Deadline

This position is anticipated to close on Sep 2, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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