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Our client is seeking a polished and highly reliable Office Coordinator/Receptionist to support the New York office of a global investment advisor. This role is a true "catch‑all," combining reception, office management, and administrative coordination. The hours are 7:30am-3:30pm (with flexibility), and the position is onsite four days per week with Fridays remote. Part‑time candidates (Mon-Thurs) will also be considered.

Key Responsibilities:

Serve as the first point of contact for the NYC office: greet visitors, answer and route calls, and manage reception area needsManage mail, deliveries, scanning, DocuSign workflows, and administrative requests across the officeOrder and set up breakfast (2-4 times weekly) and bi‑weekly lunches; oversee kitchen tidiness and pantry stockingMaintain conference rooms, coordinate meeting room scheduling, and provide light calendaring supportAssist with office management tasks such as supply ordering, troubleshooting building issues, and communicating with engineers/vendorsSupport HR and administrative workflows including interview coordination, onboarding/offboarding tasks, ADP updates, performance materials, and internal communicationsPrepare expense reports, handle travel research and bookings as needed, and assist with firm events and culture activities

Qualifications:

1+ years of experience in a corporate administrative, reception, or office support role (finance/professional services strongly preferred)Bachelor's degree preferredWarm, professional, calm presence with excellent interpersonal and client‑service skills"No‑task‑too‑small" approach with strong judgment and proactive problem‑solvingAbility to multitask and pivot quickly between tasks in a quiet but fast‑moving environmentStrong organizational skills, attention to detail, and follow‑throughProficiency in Microsoft Office; familiarity with corporate systems (e.g., ADP) a plus

Compensation/Benefits:

Up to $70K-$75K base salary + paid overtime + discretionary bonus100% employer‑paid medical, dental, and vision coverage401(k) with employer matchBreakfast Monday-Thursday, lunch every other week, and office snacksPTO package A1446210NY-Perm_1770663852 To Apply for this Job Click Here