A large software and gaming company is looking for an Office Coordinator to sit on site in Brazil and join a growing team. This person will serve as the “face of the Global Real Estate & Facilities” organization to all occupants and visitors within the studio.

Other responsibilities include:
●Oversight of all hospitality-related services
○ Manage reception desk, including shipping & receiving activities
○ Greeting all visitors and managing the visitor process, including NDA’s
○ Coordinate daily pantry/commissary and catering, as well as needs for internal or customer events
○ Scheduling transportation services for visitors and guests
○ Schedule and coordinate employee activities as required (Morale)
○ Order and stock adequate supplies for the office and necessary departments
○ Coordinate setups for all new employees and assist with orientation
●Oversight of all facility management-related services
○ Assist with inventory management, invoice management, and budget tracking
○ Assist with vendor management, including escorting the vendor on-site if necessary
○ Coordinate all maintenance and repair issues between the building, property management, and outside vendors
○ Manage office cleanliness and communication with janitorial staff
○ Create Facilities tickets as needed
○ Resolve site-specific facilities tickets
○ Assist with moves within space and space planning
●Oversight of safety & security-related services
○ Utilize the physical security system and continuously follow the global security policy
○ Coordinate access cards for visitors
○ Maintain vendor access card inventory
● Jointly responsible for the local office intranet page
●Assist with all workplace health, safety, and environmental initiatives, including global or regional programs as mandated by law or policy
●Management of all site documentation, including vendor invoices, documents required for legal compliance, and site-specific records
●Assist with global or regional facilities programs and policies

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