Office Coordinator

Job Description

As an Office Coordinator, you will play a crucial role in providing administrative support to site staff and management. You will be recognized as a knowledge base for internal and external contacts, ensuring prompt responses to urgent requests and making independent decisions to support planning and execution of site events.

Responsibilities

Provide administrative support by compiling data, preparing reports and presentations, managing expenses, and scheduling workflows.Plan, schedule, and execute various site events including meetings and training sessions.Prepare meeting agendas, maintain notes, and ensure the implementation of action items.Compose confidential documents, presentations, and correspondence.Perform general administrative functions such as typing, filing, faxing, and copying.Assist Customer Experience Assistants and Design Center staff with preparations for customer visits.Provide information and assistance to callers, employees, and visitors to ensure a high level of customer satisfaction.Maintain schedules and support daily activities of management as requested.Arrange travel and catering for staff and visitors.Perform clerical and physical tasks related to shipping and receiving goods.Manage conference room reservations to reduce scheduling conflicts.Implement new systems to improve personal efficiency.Support the Human Resource group as requested.Contribute to the company performance appraisal process for employee development.

Essential Skills

A minimum of an Associate's degree is required.Three years of related experience is preferred.Intermediate computer skills and decision-making capabilities.Strong verbal and written communication skills.Self-motivated with the ability to work independently and in a team.Ability to handle multiple projects or tasks simultaneously.Clerical experience and customer-focused service orientation.Excellent organizational skills and a pleasant demeanor.Knowledgeable in using various office equipment and technologies.

Additional Skills & Qualifications

Bachelor's degree is a plus.Experience with Google Suite Docs.

Work Environment

This is a full-time role on a contract to hire basis.

Job Type & Location

This is a Contract to Hire position based out of Raleigh, NC.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Raleigh,NC.

Application Deadline

This position is anticipated to close on Oct 6, 2025.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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