Office Coordinator Job ID 226442 Posted 26-Jun-2025 Service line GWS Segment Role type Full-time Areas of Interest Administrative Location(s) London - England - United Kingdom of Great Britain and Northern Ireland **Company Profile** CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. **Job Title: Office Coordinator** CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting an Officer Coordinator to join the team located in Kings Cross, London. The successful candidate will be responsible for all aspects of administration duties in support of the Operations team. We are seeking a highly organised, personable, and proactive Office Administrator – Front of House to be the first point of contact for our office. This role combines front desk responsibilities with essential administrative support, ensuring smooth day-to-day operations and a welcoming environment for visitors and staff alike. **Key Tasks** **Key Responsibilities:** **Front of House & Hospitality** + Welcome visitors and ensure a professional and friendly reception experience + Manage the reception area to ensure it is always tidy and presentable + Coordinate the meeting room and desk booking calendar for approximately 40 desks and 3 meeting rooms, including two smaller pods + Provide hospitality meeting room service, including ordering and replenishing refreshments + Keep kitchen and communal areas tidy and well-stocked + Handle incoming and outgoing mail and deliveries + Maintain visitor logs and issue temporary access passes + Liaise with building security and facilities teams for visitor access and safety + Ensure signage and information displays are up to date and professional **Office Administration** + Support onboarding of new staff and contractors (e.g., access cards, welcome packs, and IT setup) + Maintain and update office records, databases, and filing systems + Support the Office Manager with the raising of purchase orders and assist with expense reconciliation as needed + Support general office upkeep and organisation + Ensure compliance with health and safety procedures, including first aid and fire safety protocols + Assist with organising internal events and staff communications + Monitor and replenish office supplies and stationery + Coordinate with external vendors and service providers (e.g., cleaners, maintenance, couriers) + Assist with IT coordination and troubleshooting basic office tech issues **Skills & Qualifications:** + Proven experience in a front-of-house or administrative role + Excellent communication and interpersonal skills + Strong organisational and multitasking abilities + Proficient in Microsoft Office Suite (Word, Excel, Outlook) + Professional appearance and demeanour + Ability to handle confidential information with discretion + Comfortable working independently and as part of a team + Positive, can-do attitude with a proactive approach to problem-solving · Provide admin support at FM meeting and soft services meetings with minutes ensuring they are issued in a timely fashion and all actions are closed · Ensure training matrix for soft and ops is updated regularly ensuring everyone is compliant with training – seek support from the EHS Coordinator with booking training · Support with the administration of workplace inspections · Analyse the waste data and produce stats · Support the technical team with timesheet data entry · Support the business assistant with management of SharePoint ensuring it is updated and all information is relevant and in date · Support the workplace managers with the raising of purchase orders · Support workplace managers with the maintenance of distribution lists · Expense support for both soft and technical · Support with IT and phone issues for both the soft services and technical teams · Assist with PPE records ensuring this is maintained and updated · Collate customer feedback and send out to the relevant individuals ensuring an action plan is in place and sent back in a timely fashion · Provide cover for the technical administrator during sickness and leave **Person Specification** + ·Self-motivated with good written and verbal communication skills + ·IT literate with strong experience of working with Microsoft Word, Excel and PowerPoint software + ·Able and flexible handling a wide variety of items on a daily basis + ·Ability to work under pressure + ·Customer Service skills + ·Able to communicate with all levels of staff in a polite and efficient manner + ·Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments + ·Ability to prioritise workload to effectively meet deadlines CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)