**Working Title: Office Administrator** **Job Class: Office and Administrative Specialist, Senior** **Agency: Administration Dept** + **Job ID** : 91780 + **Location** : St. Paul + **Telework Eligible** : Yes + **Full/Part Time** : Full-Time + **Regular/Temporary** : Unlimited + **Who May Apply** : Open to all qualified job seekers + **Date Posted** : 02/05/2026 + **Closing Date** : 02/17/2026 + **Hiring Agency/Seniority Unit** : Administration Dept / Administration-AFSCME + **Division/Unit** : STAR Program + **Work Shift/Work Hours** : Day Shift + **Days of Work** : Monday - Friday + **Travel Required** : Yes - up to 5% + **Salary Range:** $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually + **Classified Status** : Classified + **Bargaining Unit/Union** : 206 - Clerical/AFSCME + **Work Area** : System of Technology to Achieve Results (STAR) + **FLSA Status** : Non-exempt + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes **The work you'll do is more than just a job.** At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. The System of Technology to Achieve Results (STAR) Program (https://mn.gov/admin/star/) is to help **all Minnesotans** with disabilities gain access to and acquire the assistive technology they need to live, learn, work, and play. Services provided by STAR include loans of devices to "try before they buy," device demonstrations, reuse of assistive technology, and exchanges. We are seeking an Office Administrator to provide administrative, financial, and contract coordination support. In this position, you will coordinate Request for Proposal (RFP) and contract administrative tasks; process financial transactions; maintain program records; assist with program operations; and support the Program Director, partners, and external stakeholders to ensure compliance with state policies and efficient program delivery. We are a small, by dynamic team. If you are passionate about serving others and want to make a difference for communities and individuals with disabilities or impacted by inequities, please apply! This position is eligible for up to a 50% hybrid telework arrangement. With a telework arrangement, additional onsite attendance may be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy (https://mn.gov/mmb-stat/policies/1422-telework.pdf) for details. **Minimum Qualifications** The following qualifications are required of all applicants seeking consideration for this position. Only applicants whose application materials clearly demonstrate fulfillment of each of these minimum qualifications will be considered for the position. + Skill in basic accounting sufficient to prepare financial statements, bills or invoices, and record amounts due for items purchased or services rendered. + Skill with accounting systems sufficient to query and compile records and reports, analyze and verify financial records, and process expenses. + Knowledge of communications sufficient to: (i) read, explain, and interpret program policies and procedures to both internal and external customers; (ii) respond effectively to sensitive inquiries and/or complaints with tact and diplomacy; and (iii) explain reasons for transactions and procedures, rules, and regulations so that others understand the information they are being given. + Knowledge of computerized inventory management software systems and applications to maintain records, including filing and storage of documents. + Skill in customer service to respectfully engage with clients, coworkers, and customers when handling difficult or complex problems. + Skill in data entry sufficient to: (i) read source documents and enter data in specific fields; (ii) locate and correct data entry errors; and (iii) receive and review source documents, compare documents to database information, and edit and correct documents. + Ability to perform word processing to create, format, edit, print, and save a variety of documents (such as contracts, purchase orders, invoices, and financial documentation). **Preferred Qualifications** + Knowledge of state procurement, contracting, and financial processes to ensure a smooth flow of work between team members and across multiple agencies. + Knowledge of the principles and practices of office management sufficient to plan, organize, and improve work processes and workflows. + Proficiency with Microsoft Office Suite (e.g., Word, Excel, Outlook, and Teams), DocuSign, EIOR (electronic inter-office requisition), and SWIFT. + Strong organizational, prioritization, and time management skills, including attention to details. + Ability to work and complete tasks independently as well as collaboratively in a team environment. + Ability to maintain confidentiality and handle sensitive information appropriately. + Cultural competency and understanding of the barriers, as well as opportunities, to information and access for communities and individuals with disabilities. **Physical Requirements** Work is performed primarily in an office environment involving extended computer use. This position may be sedentary entailing sitting or standing for extended periods of time. Repetitive movements will be required to perform word and data processing for extended periods of time. Working conditions in an office environment will primarily be under controlled temperatures. Occasional lifting of up to 40 pounds and handling of program equipment may be required, with or without assistance. As such, applicants will need to stoop, kneel, or crouch; reach with hands and arms; and use fine motor skills with wrists, hands, and fingers. **Additional Requirements** Successful applicants must pass a criminal background check through American Databank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices. Traveling of up to 5% will be required to deliver equipment and packages at a designated location. Applicants must possess a valid driver's license with acceptable motor vehicle record or have reliable transportation. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.