PURPOSE

 

Responsible for performing a variety of Accounts Payable and office operations support activities.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

 Prepares routine correspondence, office forms and/or other business related documents.  Performs data entry/retrieval functions. Process accounts payable invoices and ensure timely and accurate     payments to vendors. Reconcile vendor statements and resolve any discrepancies in a timely manner. Communicate with vendors to resolve any issues related to payments or invoices.  Handles the accounts payable Incoming and Outgoing mail and interoffice communications, promptly. Assist with month-end closing activities related to accounts payable. Monitor accounts payable aging reports and ensure timely payment of outstanding invoices May perform office supply inventory and replenishment services. Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures. Other duties may be assigned.

 

SUPERVISORY RESPONSIBILITIES

 

This job has no supervisory responsibilities.

 

MINIMUM REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

 

High school diploma or General Education Degree (GED) and one (1) year Accounts Payable or related experience; or an equivalent combination of education and experience.

 

COMPETENCIES

 

Customer service skills, strong attention to detail Good verbal and written communication skills good attendance and punctuality Ability to apply common sense understanding to carry out written or oral instructions Proficiency in Microsoft Office Suite

 

WORK ENVIRONMENT / PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time. May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.