Description & Requirements Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward.

JOB TITLE: Office Admin/ Supply chain support

REPORTS TO: General Manager

JOB PURPOSE:

This role will support the site and management across several areas. Will be able to work in and respond to a fast-moving manufacturing environment, the successful candidate will be involved across all departments of the composite business.

KEY ACCOUNTABILITIES:

Managing site communications and supporting data analysis for site productionManaging inventory for site office supplies and stationeryTo update notice boards around site as directedEngagement champion for the site e.g. Values First, CSR Welcome visitors in line with the company sign-in procedures and ensuring inductions are carried out. Maintain tidiness and housekeeping of the reception, post areas and shared office areas. Maintain sufficient stock levels of stationery, refreshments, health and safety and cleaning products, ordering supplies as required by the company.  Updating employee noticeboards with information from management and HR. 

 

Supply Chain Responsibilities (company training will be provided for the following tasks)

Raising purchase orders Process delivery notes and amend orders as required.  Accurately file and maintain company documents in compliance with General Data Protection Regulations (GDPR) Support management with Time and Attendance admin and system use.Communicate with suppliers on pricing, availability and delivery schedulesMaintain supplier contacts, records and contracts, (keep up to date)Coordinate with couriers to ensure smooth and timely delivery Ensure compliance with client agreements and KPI’s Organize supply chain documents for Audit purposesBe a point of contact between procurement, warehouse, customer service and stakeholdersAssisting in raising production ordersLiaise with customers and provide stock lists.Provide regular reports to our existing customers.

QUALIFICATIONS

Educational and professional

KNOWLEDGE, SKILLS, EXPERIENCE

Good working knowledge of Microsoft Office packagesAbility to communicate at all levels.

• Able to multitask

• Excellent Customer Services Skills

• Elevated level of data accuracy

• Excellent administrative skills

• Ability to work unsupervised

BEHAVIOURS:

• Organised

• Confidential

• Initiative

• Interpersonal effectiveness

• Efficiency focused

• Concern for standards

HEALTH & SAFETY

• Taking reasonable care for the health and safety of self and others and working with due regard to the responsibilities detailed in the company’s Health & Safety Policy Statement.