Bilingual Office Administrator

Job Description

We are seeking a Bilingual Office Administrator to efficiently manage the day-to-day operations of our Nashville office. This role is vital to ensuring smooth office functioning and supporting various administrative tasks.

Responsibilities

Answer phones and manage incoming inquiries.Process job applications and coordinate with hiring managers.Handle accounts payable, including entering invoices, reconciling statements, and maintaining financial systems.Prepare and verify certificates of insurance.Support bid preparation and document ordering.Submit EPA notifications for active projects.Manage licensing submissions and renewals.Ensure the office runs smoothly, even when working alone.

Essential Skills

2-4 years of administrative or office experience.Proficiency in Microsoft Excel and comfortable with spreadsheets.Bilingual in English and Spanish.Self-starter mentality with the ability to work independently for extended periods.Detail-oriented, particularly in compliance and documentation.

Additional Skills & Qualifications

Notary experience is preferred but not required.Willingness to travel to Cincinnati for 1-2 weeks of training.

Work Environment

The role requires working in the office with standard office hours. The position involves using technologies such as Microsoft Office Suite, including Excel and Outlook. The Office Administrator will be part of a dynamic environment, ensuring smooth operations even when working independently.

Job Type & Location

This is a Contract position based out of Nashville, TN.

Pay and Benefits

The pay range for this position is $24.00 - $26.44/hr.

Eligibility requirements apply to some benefits and may depend on your job\n classification and length of employment. Benefits are subject to change and may be\n subject to specific elections, plan, or program terms. If eligible, the benefits\n available for this temporary role may include the following:\n\n • Medical, dental & vision\n • Critical Illness, Accident, and Hospital\n • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n • Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n • Short and long-term disability\n • Health Spending Account (HSA)\n • Transportation benefits\n • Employee Assistance Program\n • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Nashville,TN.

Application Deadline

This position is anticipated to close on Feb 10, 2026.

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\n\nAbout Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

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The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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