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A prestigious global investment firm is seeking an experienced Office Administrator to support its Chicago headquarters. This role is pivotal in ensuring smooth daily operations, creating a welcoming environment, and providing essential support to leadership and staff. We're looking for a highly organized, proactive professional who thrives in a fast-paced setting and can manage diverse administrative and operational responsibilities with confidence.

Key Responsibilities

Office Operations: Oversee day-to-day office functions, provide reception coverage, manage calls and inquiries, greet visitors, coordinate meetings, and handle mail/shipping services.Facilities & Workplace Management: Act as liaison with building management and vendors, maintain office appearance and functionality, manage supplies, support compliance programs, and oversee seating/floorplans.Employee Onboarding: Prepare workspaces for new hires, manage ID card access, complete I-9 verifications, and conduct office tours.Team Collaboration: Partner with the global Corporate Services team, contribute to firmwide initiatives, and assist with onsite events.

Qualifications

3+ years of office administration or operations experience, ideally within financial services.Strong communication, organizational, and multitasking skills.Ability to prioritize effectively, work independently, and adapt quickly to changing needs.Proficiency in Microsoft OfficeProfessional demeanor, excellent customer service, and strong interpersonal skills.

What We Offer

Competitive compensation with performance-based bonuses, comprehensive benefits package, onsite gym and more A1440388-CHI-PERM_1768491722 To Apply for this Job Click Here