Our client, a fast growing tech start up based in Baton Rouge, LA is seeking an experienced and proactive Office Admin/Administrative Assistant to serve as the operational hub for a growing and thriving organization. This role is a key partner to the executive team (primarily supporting the CEO in various day to day duties), while also supporting operations and ensuring the office runs smoothly in a fast-paced, entrepreneurial environment. This opportunity offers high visibility and the chance to directly impact the company’s next stage of organizational growth.

 

Key Responsibilities

Office Operations (Core Duties):

Oversee daily office operations and serve as the primary point of contact for internal staff, external vendors, and visitors. Manage and maintain the physical office space, including managing office equipment, utilities, and security protocols. Implement, document, and improve office procedures to support efficiency and growth. Manage vendor relationships, contracts, and purchasing of all office supplies, services, and equipment.

Executive Support:

Provide high-level support to executive leadership, including complex scheduling and meeting coordination. Coordinate, plan, and prepare for internal and external meetings, including creating presentations or materials. Handle confidential correspondence, reports, and documentation with discretion and professionalism.

Operational Improvement:

Partner with leadership to evaluate and recommend tools, systems, and processes that improve workflow and operational effectiveness. Assist with onboarding new employees (coordinating workspace, IT setup, and introductory materials). Other general office support duties as assigned

 

Qualifications

Experience: 5+ years of experience in office management, administrative leadership, or executive support roles. Executive Partnership: Prior experience working directly with executives and serving as a partner in decision-making processes. Technical Proficiency (Required): Proficiency in Microsoft Office Suite required. Excellent organizational skills with the ability to set priorities and adapt quickly to changing needs. Proven ability to manage multiple projects in a fast-paced environment, while maintaining accuracy and attention to detail. Exceptional communication skills, both written and verbal. Strong interpersonal skills with the ability to collaborate and build trust across teams.

Why Join?

High-Growth Environment: Join a financially stable company experiencing exciting growth. Career Development: Room to grow into expanded responsibilities and leadership opportunities. Impact: Work directly with executives and influence the direction of the company. Entrepreneurial Team: Play a role in supporting innovation and decision-making. Collaborative Culture: Join a supportive, tight-knit team that values initiative, creativity, and collaboration.