Immediate Opening: Office Administrator – Real Estate

Support

We’re hiring immediately for a dynamic Office Administrator to join our fast-paced, client-focused team. If you're organized, proactive, and thrive in a multitasking environment, we want to hear from you!

About the Role

As our Office Administrator, you’ll be the operational heartbeat of the office—ensuring everything runs smoothly behind the scenes so our agents can focus on delivering exceptional service. This hybrid role blends front desk reception, transaction coordination, and marketing support.

Key Responsibilities

Welcome clients and visitors with professionalism and warmthManage phone calls, emails, and client inquiriesSchedule appointments, property showings, and meetingsPrepare and track real estate documents (contracts, disclosures, leases)Maintain organized and compliant client filesAssist with MLS listings and social media postsDesign flyers, brochures, and marketing materialsOrder and manage office supplies and equipmentCoordinate open houses and client eventsProvide general administrative support to agents and brokers

Qualifications

High school diploma required; Associate’s or Bachelor’s degree preferredExperience in real estate, office administration, or customer service is a plusStrong organizational and multitasking abilitiesExcellent written and verbal communication skillsProficient in Microsoft Office; knowledge of MLS and CRM systems preferredDiscreet and professional when handling sensitive informationTeam-oriented with a client-first mindset

 Experience Level

Intermediate – ideal for candidates with a solid foundation in administrative support and a desire to grow in the real estate industry.

 Interested? Contact Abby Vaughn today