Job Title

Occupancy Planner & FF&E Manager

Job Description Summary

The Occupancy Planner’s primary focus is to oversee and provide tactical occupancy planning expertise in support of supply, capacity and demand of Client’s portfolio of space in a specific geographic region. The planner will generate space layout options and group re-organization options in response to business needs. Activities will consist of day to day change requests, project space planning and solution development, project support including client relationship manager and project coordination, site strategy support related to space and occupancy analysis, solution outcomes and utilization metrics. As an FF&E Manager, the role is responsible for supporting furniture activities for the client's projects, internal projects, and managing the excess inventory and furniture procurement process.

Job Description

Principle Responsibilities

Oversees all facility space and personnel move requests within assigned territory to maximize space efficiencies while implementing solutions in-line with client lines of business and corporate real estate goalsEstablishes and maintains relationships with various client lines of business to understand their requirements and the impacts to the portfolioPartners with client’s regional leads, Workplace Managers, to provide direct support in the delivery of planning strategies and optionsInterfaces with clients to develop plan options, finalize project concepts and prepare final documents for approvalDevelops Planning Recommendations based on the customer’s corporate office standards for reconfiguration requests in assigned territoryCollaborates with Strategy, Project Management, Facility Management and other CRE team members on all effortsServes as the primary client contact for daily relocation requests and simple projects.  Provides operational and procedural support to ensure projects are executed in accordance with established departmental, building, and client means, methods, and procedures; coordinates and directs Move Vendor or C&W personnel to deliver the moveOversees group moves and moves with special requirements; coordinates and directs Move Vendor to execute the move planIn conjunction with Project Manager and Furniture Team, develops tactical migration plans and sequencing of group-level relocations and project installationsOrganizes all data into approved formats for planning and implementation purposes, including:  Planning Recommendation power point documents, proposed spreadsheet data and written descriptions of solutions, and CAD drawingsObtains quotes and generates RFQs required for the completion of MAC and simple projectsIssues Purchase Orders for approved simple projects to contractors, supervises furniture and related equipment moves, receives and verifies invoices for paymentEnsures that the CAFM system accurately reflects current occupancy for assigned territories, and is updated to include new information obtained from site audits, A&I partners, CRE project managers and other valid sourcesMaintains CAFM data that supports development of space allocation plansProvides costs estimates related to FF&E activity, for projects or Work OrdersImplements furniture management activities in support of projects for the client, internal smallworks activities, work ordersUnderstands and initiates the warranty process for furniture items to be repaired or replaced by manufacturerRecommends alternative furniture vendors that align with client's global standardsMaintains awareness of client furniture standards and procurement processes; communicates challenges and expectations to internal teamMakes recommendations to enhance operational efficiency, service delivery, cost savings, and asset utilizationProvides support on ad hoc Strategy & Planning requests and assignments

Requirements

Bachelor’s degree and five years’ work experience in three or more of the following: a) space planning, b) project management, c) interior office design, d) move planning, e) office furniture, and f) facilities planningMinimum of five years’ experience in a corporate real estate environmentPossesses strong analytical skills and the ability to develop conclusions and recommendationsBasic knowledge of office furniture systemsMaintains a working knowledge of CAD/CAFM softwareDemonstrates proficiency in understanding architectural and engineering drawings, concepts & designExperienced in managing projects of varied scope and complexityDemonstrates a working knowledge of various office furniture systemsProficient in CAD and MS Office Suite software applicationsExcellent customer service and interpersonal relationship skillsAbility to work independently and as part of a teamAble to build strong relationships with internal and external partners to deliver effective servicesStrong oral, written and presentation skillsAssumes ownership of requests to ensure successful completionStrong attention to detail and qualityAbility to handle concurrent projects with minimal supervision and direction

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”