Summary

Nursing Administrative Coordinator – Lead

Location: Levindale Hospital, Baltimore, MD
Department: Nursing Operations
Schedule: Monday–Friday, 8:00 a.m. – 4:30 p.m.

Summary

Under limited supervision, the Lead Nursing Administrative Coordinator provides advanced administrative and operational support to the Nursing Operations department. This role leads daily staffing and scheduling activities, ensures optimal utilization of nursing and agency personnel, and maintains the accuracy of scheduling systems. Acting as a liaison between Nursing Leadership, staff, and external agencies, the Lead Coordinator ensures efficient operations, regulatory compliance, and exceptional customer service across the department.

Responsibilities

Lead and coordinate daily staffing, scheduling, and agency utilization to meet established guidelines.

Monitor staffing levels, identify shortages or overages, and implement proactive coverage plans.

Maintain and update computerized scheduling systems; ensure data accuracy and timely rollovers.

Generate staffing and utilization reports; analyze trends and recommend process improvements.

Serve as the primary contact for agency coordination, timekeeping, and payroll accuracy.

Provide administrative support to Nursing Management, ensuring effective communication and documentation.

Oversee and mentor support staff, ensuring timely completion of daily tasks and adherence to policy.

Maintain organized records and ensure compliance with departmental, regulatory, and audit standards.

Support process improvement initiatives that enhance operational efficiency and service quality.

Provide coverage for Nursing Administrative Coordinators as needed.

  Qualifications

Education

Required: High School Diploma or GED

Preferred: Associate’s Degree

Experience

Required: 3–5 years of administrative or scheduling experience in a healthcare environment

Preferred: Prior lead or supervisory experience

Skills

Strong problem-solving and critical-thinking abilities

Excellent verbal and written communication skills

Proficient in Microsoft Office Suite and scheduling systems

Ability to multi-task and prioritize in a fast-paced environment

Knowledge of HealthStream and general computer literacy

Core Competencies

SERVICE: Exceed customer expectations with high-quality service

PERFORMANCE: Demonstrate accountability and achieve excellence

INNOVATION: Take initiative to make processes better

RESPECT: Honor the dignity and worth of all with compassion

INTEGRITY: Uphold the highest ethical standards

TEAMWORK: Work together, win together

All team members are expected to model LifeBridge Health’s CARE BRAVELY commitment and uphold the SPIRIT Values in every interaction.

Working Conditions

May require bending, lifting (up to 20 lbs.), standing, or sitting for extended periods

Exposure to bloodborne pathogens, communicable diseases, and cleaning agents

May work weekends, evenings, on-call, or extended hours as needed

Requires the ability to hear alarms, communicate effectively, and access equipment in limited spaces

About Levindale

Levindale Hospital, part of LifeBridge Health, is a 330-bed post-acute care and specialty facility in Baltimore, Maryland. We are dedicated to compassionate, patient-centered care and advancing innovative healthcare delivery.

At LifeBridge Health, our mission is simple yet powerful: to improve the health of the people in the communities we serve.
We believe in bold ideas, compassionate care, and advancing health access for all.

CARE BRAVELY is more than a motto—it’s how we show up for our patients, our colleagues, and our community every day.

Additional Information

Who We Are:

LifeBridge Health is a dynamic, purpose-driven health system redefining care delivery across the mid-Atlantic and beyond, anchored by our mission to “improve the health of people in the communities we serve.” Join us to advance health access, elevate patient experiences, and contribute to a system that values bold ideas and community-centered care.

What We Offer:

Impact: Join a team that values innovation and outcomes, delivering life-saving care to our youngest and most vulnerable patients.

Growth: Opportunities for professional development, including tuition reimbursement and developing foundational skills for neonatal critical care leadership and advanced certification.

Support: A culture of collaboration with resources like unit-based practice councils and advanced clinical education support — improving both workflow efficiency and patient outcomes and allowing you to work at the top of your license.

Benefits: Competitive compensation (additional compensation such as overtime, shift differentials, premium pay, and bonuses may apply depending on job), comprehensive health plans, free parking, and wellness programs.

Why LifeBridge Health?

With over 14,000 employees, 130 care locations, and two million annual patient encounters, we combine strategic growth, innovation, and deep community commitment to deliver exceptional care anchored by five leading centers in the Baltimore region: Sinai Hospital of Baltimore, Grace Medical Center, Northwest Hospital, Carroll Hospital, and Levindale Hebrew Geriatric Center and Hospital.

Our organization thrives on a culture of CARE BRAVELY—where compassion, courage, and urgency drive every decision, empowering teams to shape the future of healthcare.

LifeBridge Health complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, sex or sexual orientation and gender identity/expression. LifeBridge Health does not exclude people or treat them differently because of race, color, national origin, age, disability, sex or sexual orientation and gender identity/expression.