JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves:

Drive seamless workspace transitions as a Move Coordinator with JLL, where you'll manage comprehensive space request coordination by creating Move Central Reports for Occupancy Planning teams while processing approved requests within CAFM systems to ensure operational excellence. You'll oversee critical facility operations including signage management for new hires, transfers, and redeployments while maintaining locker systems and ensuring move-ready office environments across campus locations. This role positions you at the center of workplace mobility operations, where your expertise in minor moves, group relocations, and vendor coordination will directly impact employee experience and operational efficiency. Your coordination skills will contribute to JLL's service excellence while you foster relationships between business units, manage monthly move execution, and maintain accurate data systems that support strategic occupancy planning and seamless workplace transitions.

What your day-to-day will look like:Space Request Management: Manage incoming space requests by creating Move Central Reports for Occupancy Planning teams, process all approved requests in CAFM system, and ensure offices are move-ready for incoming staff while packing offices as needed for transitionsMonthly Move Coordination: Execute monthly minor moves and group moves by receiving and processing client requests, incorporating best practices, coordinating with staff and vendors, and walking spaces pre and post moves while sending move manifests and communicationsSignage & Identity Management: Create and install signage for new hires, transfers, and redeployments, update offboarded staff signage across campus, and maintain accurate counts of missing signs or hardware requiring replacementLocker System Management: Manage overall locker availability to reduce wait lists, handle locker assignments and recovery, perform locker audits using CAFM system, and maintain locker maintenance and battery management protocolsVendor & Relationship Coordination: Foster critical relationships between individuals and vendors while ensuring coordination among business units, facility management, and service providers to deliver quality service across all stakeholder groupsAdministrative Operations: Conduct daily reviews of Relocation Services emails and locker/signage requests, manage delivery of boxes and labels to moving staff, and compare vendor invoices to purchase orders ensuring budget adherenceData Management & Support: Perform data input into CAFM system to maintain accurate occupancy information, provide support to Occupancy Planners and MAC Leads, and ensure compliance with JLL and client policies and proceduresRequired Qualifications:One to three years related experience with background in project management, construction management, architecture, or project strategy planning being highly desirableStrong skills in Microsoft Excel including pivot tables and cell calculations with ability to utilize Microsoft Office Suite and understand architectural drawings and floorplans effectivelyExcellent written and verbal communication skills with strong interpersonal abilities to understand complex ideas, communicate effectively to others, and interact with executive-level external and internal clientsExceptional attention to detail and accuracy with organizational capabilities to identify and manage priorities while maintaining flexibility with work hours and travel as neededAbility to multi-task and work both in team environments and independently with familiarity in architectural drawings, furniture, and space planning concepts Strategic Thinking: Capability to think strategically, simplify complex situations, see big picture perspectives, and drive results while thriving on change with proactive and innovative solution developmentUnderstanding of move management processes, vendor coordination, and ability to ensure adherence to move schedules and budgets while maintaining policy compliancePreferred Qualifications:Bachelor's degree in Architecture, Construction Management, Facility Management, or related field demonstrating foundational knowledge in space planning and project coordination Advanced experience with Computer-Aided Facility Management systems including data management, reporting capabilities, and system administration for occupancy trackingBackground in vendor relationship management, contract administration, or procurement processes with understanding of service level agreements and performance managementExperience managing multiple concurrent projects, coordinating cross-functional teams, or supporting large-scale workplace transformation initiativesBackground in client-facing roles, customer service environments, or account management with proven track record of building and maintaining stakeholder relationshipsExperience with process optimization, workflow enhancement, or implementation of best practices within facility management or space planning environments

 

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Estimated compensation for this position:

55,000.00 – 60,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site –Thousand Oaks, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.