**Job Description** **Are You Ready to Make It Happen at Mondelēz International?** **Join our Mission to Lead the Future of Snacking. Make It Possible.** You will act as the center of control and people rely on your support and skill to keep things running smoothly as you take care of Calendars and agendas, Travel and Expenses, budgets, expenses, ordering supplies, Purchase orders, answering calls and emails. **How you will contribute** You will: + Provide administrative support executing activities and build an effective relationship with those you support + Perform duties as needed related to Calendar and agenda management, budget, travel and expenses, including Visa Management and purchasing processes + Support as needed the management of internal and external meetings and events, and trainings. + Answer calls/emails, responding to queries and requests appropriately + Complete and update organisation charts and maintain distribution lists related to the teams you support and manage related systems and data + Manage purchase orders for the departments you support + Undertake additional projects and tasks as requested and where relevant + Stakeholder Management + Document preparation + Coordination of Communication within Function **What you will bring** A desire to drive your future and accelerate your career and the following experience and knowledge: + Administration and support roles + Highly developed customer service orientation + Excellent English skills both written and verbal, another European language will be an advantage + Office (Excel, Word, PowerPoint) + Multiamedia skills will be an advantage + Attention to detail combined with proactive attitude, very good communication and interpersonal skills + Excellent teamwork and able to anticipate needs and respond accordingly **What you need to know about this position:** + You will be the assistant for the VP, R&D Quality Assurance MEU, VP R&D Consumer Science and for 2 other Directors for travel and expenses and Adhoc support. **What extra ingredients you will bring:** + Previous experience in a similar role **Travel requirements:** + 5% for big events **Work schedule:** + 100%, Hybrid-Working Model We pride ourselves on having a high performing and collaborative culture where we support your career and development. In return for your commitment, drive and enthusiasm, we offer salary starting from 1650 € plus annual bonus payment based on your performance. The final offer will depend on the skills and previous experience of the candidate. We also offer top attractive benefits. **More about this role** **MDS Management Assistant role scope and Skills requiremens:** **Support of multiple high-level executives** based in Switzerland, Zurich: + **Outlook calendar management** : + Organization of internal meetings (booking rooms, scheduling Outlook calendar entries, setting up MS Teams meetings) + Arrange and facilitate meetings also with external colleagues, ensuring all parties can attend and that rooms are available + Rearrange schedules to accommodate last-minute changes and emergency cancellations + Making **travel arrangements** and detailed travel itineraries for business trips (booking flights, hotels via an internal booking tool, arranging taxis, trains and car rentals) + **Managing expenses** on a monthly basis, preparing and submitting expenses reports to a deadline + Ensure to follow established **company policies** , procedures or particular instructions. + Support/coordinate **arrangements** for various **internal and external meetings** and events (e.g., offsites, workshops, team events, etc.) + Updating team lists and **distribution lists** + Occasionally processing of incoming invoices, creation of **Purchase Orders** and follow up + Administrative support via internal **I-requests** and other occasional organizational tasks as needed and agreed **Skills required and important for this role** : **Strong organizational skills** _Administrative and organizational skills go hand in hand. Not only do those in administrative positions keep on top of competing priorities by multitasking, they often help their managers juggle their schedules_ _And do forward planning._ **Communication skills** _Written and verbal communication skills are highly important administrative skills. Absorbing and disseminating information in a practical and understandable way. The ability to effectively communicate with a wide range of people in different ways. Clarifying complex information, both written and verbal._ **Teamwork and interpersonal skills** _The ability to build solid, collaborative relationships with colleagues. Adaptability and acting as a team player rather than a lone individual. Practicing empathy and communicating well._ _Keeping the broader business goals and objectives in mind while working on tasks. Receiving and providing constructive feedback._ **Customer service skills** _Complaint and problem resolution. Building customer loyalty. Setting customer expectations. Liaising between key colleagues and clients. Engagement._ **Problem-solving skills** _Problem-solving skills refer to a person’s ability to successfully manage and find solutions for complex and unexpected situations. The ability to identify problems and decide on the best solution. Come up with creative solutions to problems. Confidence in decision making. Communicate well when problems arise._ **Technology and software skills** _Proficiency with Microsoft Office products (Excel, Word, PowerPoint). Ability to use a large range of email clients (Outlook, Teams). Managing databases. Using different SAP and internal tools. Using a travel platforms/booking tool to organize business travel._ **Relocation Support Available?** **Business Unit Summary** **We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply!** **_Our people make all the difference in our succes_** Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. **Excited to grow your career?** We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply! **IF YOU REQUIRE SUPPORT TO COMPLETE YOUR APPLICATION OR DURING THE INTERVIEW PROCESS, PLEASE CONTACT THE RECRUITER** **Job Type** Regular Administration Support Administration Services At Mondelēz International, our purpose is to empower people to snack right through offering the right snack, for the right moment, made the right way. That means delivering a broader range of delicious, high-quality snacks that nourish life's moments, made with sustainable ingredients and packaging that consumers can feel good about. We have a rich portfolio of strong brands – both global and local. Including many household names such as Oreo, belVita and LU biscuits; Cadbury Dairy Milk, Milka and Toblerone chocolate; Sour Patch Kids candy and Trident gum. We are proud to hold the number 1 position globally in biscuits, chocolate and candy as well as the No. 2 position in gum Our 80,000 Makers and Bakers are located in our operations in more than 80 countries and are working to sell our products in over 150 countries around the world. They are energized for growth and critical to us living our purpose and values. We are a diverse community that can make things happen, and happen fast. Join us and Make It An Opportunity! Mondelez Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.