Job Description

Are You Ready to Make It Happen at Mondelēz International?

Join our Mission to Lead the Future of Snacking. Make It Possible.

You will help manage and maintain the facilities of a site/office (excluding manufacturing and IT-related areas) to ensure a conducive and comfortable work environment in accordance to health, safety, environment and security policy, guidelines and requirements.

How you will contribute

You will: 

Coordinate and monitor the daily cleaning, maintenance and repairs for the site infrastructure (cafeteria, pantry, office area, internal mailing etc.), ensuring all vendor service levels are met and escalating and following up on any unresolved issuesLead all aspects of facilities management including technical installations of energy, maintenance, development and optimal availability and safety of on-premises activities in compliance with all relevant legal requirementsSupport the facilities requirements of all factory/office-related projects and investments related to the property and to some extent productionEnsure that the company's electrical safety policy is complied with and that power-intensive electricity works are carried out under current rulesAdhere to the budget and annual plan for the maintenance of the site/office and ensure timely vendor paymentsEstablish and follow-up on comprehensive and detailed environmental objectives for the plant and disseminate information about these including energy consumption, water consumption and different emissions

What you will bring

A desire to drive your future and accelerate your career and the following experience and knowledge:

Previous experience in facilities managementIn-depth knowledge of the utilities necessary for the smooth functioning of the site/office (air conditioning, electrical wiring, piping, electric power distribution, etc.)Excellent understanding of current regulations in the fields of utilities and building managementResponsiveness, anticipates issues ahead, highly organized personalityCompliance with deadlines and costsBudgeting and budget monitoringExcellent use of IT (CMMS Coswin, SAP) and administrative tools

More about this role

The Manufacturing Site Administrator plays a vital role in supporting the smooth and efficient operation of the manufacturing facility by providing comprehensive administrative support across various functions, including PPE distribution, HR administration, education and training coordination, employee engagement activities, and time & attendance management. This position offers a unique opportunity to develop a strong foundation in administration within a manufacturing environment.

What you need to know about this position:

Key Responsibilities:
• PPE (Personal Protective Equipment) Distribution:
o Manage the site's PPE inventory, ensuring adequate stock levels are maintained.
o Oversee the distribution of PPE to employees, ensuring proper fit and usage guidelines are followed.
o Maintain accurate records of PPE distribution and usage.
o Work with the EHS team to identify PPE needs and ensure compliance with safety regulations.

• HR Administration:
o Provide administrative support to the HR team, including preparing HR-related documents, maintaining employee files, and processing HR transactions.
o Assist with onboarding and offboarding processes, including paperwork, system updates, scheduling of incoming and outgoing medicals and employee orientation.
o Support recruitment activities by scheduling interviews, coordinating logistics, and assisting with candidate communication.
o Respond to employee inquiries regarding HR policies, procedures, and benefits.

• Education & Training:
o Coordinate and schedule training programs with E&T Representatives for site employees, including safety training, job-specific skills training, and compliance training.
o Maintain training records and track employee completion of required training.
o Assist in the development and delivery of training materials.
o Work with external vendors to schedule and coordinate training sessions.

• Engagement Events:
o Plan, organize, and execute employee engagement events and activities to foster a positive and inclusive work environment.
o Manage event logistics, including venue selection, catering, communication, and budget management.
o Solicit employee feedback on engagement initiatives and make recommendations for improvement.
o Promote employee participation in engagement events.

• Time & Attendance:
o Support the management of the site's time and attendance process and system, ensuring accurate recording of employee work hours and absences. Including vacation, sick leave, and personal time.
o Generate time and attendance reports for payroll processing.
o Address employee inquiries regarding time and attendance policies and procedures.

• General Administrative Support:
o Provide general administrative support to the site leadership team, including managing calendars, scheduling meetings, and preparing presentations.
o Handle incoming and outgoing correspondence.
o Maintain office supplies and equipment.
o Assist with other administrative tasks as needed.

What extra ingredients you will bring:

Skills:
o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
o Strong organizational and time management skills.
o Excellent communication and interpersonal skills.
o Ability to maintain confidentiality and handle sensitive information.
o Strong attention to detail and accuracy.
o Ability to work independently and as part of a team.

• Attributes:
o Demonstrated interest in pursuing a career in Human Resources.
o Proactive and result oriented.
o Customer-focused and service-oriented.
o Adaptable and flexible.
o Positive attitude and strong work ethic.

Development Opportunities:
• Exposure to various functions including HR within a manufacturing environment.
• Mentorship and coaching from experienced HR professionals.
• Opportunities to participate in HR-related projects and initiatives.
• Potential for advancement to HR roles within Mondelez based on performance and development.

Education / Certifications:

• Education: Bachelor's degree in Human Resources, Administration, or a related field required.

Job specific requirements:

o 2-5 years of experience in an administrative support role, preferably in a manufacturing environment.
o Experience with HR administrative tasks is a plus.

Travel requirements:

Limited

Work schedule:

Hybrid

No Relocation support available

Business Unit Summary

Mondelēz International’s Sub Saharan Africa Business Unit is made up of three key focus areas namely Southern Africa, West Africa and the Rest of Africa Markets.  The Business Unit is home to approximately 1000 Makers and Bakers who strive to bring only the best quality and loved brands to our consumers. Mondelēz International in Sub Saharan Africa is proud to house global legacy brands including Cadbury Dairy Milk, Oreo, Halls and Bournvita, together with local jewels such as Cadbury LunchBar, Chappies, TomTom and Dentyne.  The Business Unit’s Markets have consistently been awarded Top Employer certification, and has been recognised as a Top Employer in Africa.  

Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Job Type

Temporary (Fixed Term)

Administration Support

Administration Services